Athletic Secretary - High School JobID: 10503 + Position Type: School-Based Support/ Secretary, High School + Date Posted: 7/1/2024 + Location: Legacy High School + Closing Date: 07/08/2024 GRADE: G8 (Hourly Range/Step 1 - Step 8: $20.59 - $25.38) MINIMUM HOURLY RATE: $20.59 STANDARD HOURS PER WEEK: 40 MONTHS PER YEAR: 10 JOB CODE: 1315 POSITION TYPE: REPLACEMENT – PERMANENT/REGULAR LOCATION: THORNTON, CO. Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. Adams 12 Five Star Schools puts students first and supports our district's mission toelevate student success for every student every day in every classroom.Candidates who can contribute to our goal are encouraged to apply and to identify their strengths in this area. SUMMARY: Responsible for providing secretarial and administrative support to various positions and departments at the school location. Duties include, but are not limited to, answering/screening phone calls and visitors, scheduling appointments, preparing documents and reports, receiving and responding to inquiries and requests, entering and retrieving data using the computer and/or the District student information system, and coordinating and assisting with school events. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on building/department assignment. Job Tasks Descriptions 1. Type, word process, compile, and/or compose memos, letters, lists, rosters, schedules, reports, surveys, handbooks, brochures, evaluations, documentation, phone lists, agendas, minutes, and other related information. Coordinate or provide information as requested or needed to other district departments and requestors of the information. Update department website. 2. Assist, provide information to, and respond to requests from students, staff, other departments, parents, and the community. May relay information to others via the public address system. 3. Enter and/or retrieve data using the computer, student information system, district financial, or other automated systems. Responsible for data entry and reporting in the student attendance system. Data may include discipline, eligibility, fines, fees, student information, class schedules, lockers and/or parking permits, or other information. May assist in maintaining and monitoring student files/records, mailing student records as requested, requesting and obtaining student records from other schools/districts, purging files, and/or arranging for microfilming. 4. Assist counselors, assistant principals, and athletic directors with various duties, including but not limited to, attendance letters, truancy tracking, discipline letters, senior failure letters, credit loss, and managing activity contracts. Responsible for scheduling various, department-specific events/activities (including but not limited to, interviews, substitute coverage, athletic events, transportation for teams, and game workers. Assist with paying game workers. 5. Create and maintain master calendar for school. May assist with various aspects of school events, conferences, various types of field/class trips, open houses, school tours, athletic events, assemblies, student recognition programs, graduation and/or other school events as needed. Duties may include coordinating the room set-up, preparing signs, arranging for refreshments, printing certificates, printing and sending invitations and/or distributing awards and other related activities. May check-in student-athletes for sports; monitor eligibility and current student-athlete physicals; acquire and confirm officials for athletic events. May assist with collecting monies. 6. May be responsible for incoming and outgoing mail and packages, office supply ordering, and p-card mapping. 7. May backup other office/building positions. May be responsible for monitoring phone and radio for emergency communication between the school and district Communication Center, ensuring responses are made with a sense of urgency. Supervise students as needed. 8. Perform other job-related duties as assigned. EDUCATION AND RELATED WORK EXPERIENCE: • High school diploma or equivalent. • Minimum of (3) years of computer and general office experience. • Experience working with school-age children preferred. LICENSES, REGISTRATIONS or CERTIFICATIONS: • Criminal background check required for hire. • CPR and First Aid certifications are preferred, may be required within (3) months. APPLICATION INFORMATION: All applicants (current district employees and external applicants) should list any and all work experience, including current district experience, when completing the employment application. Please include job titles and duties that you held while doing that job. Since the Human Resource department uses the application to screen for minimum qualifications required for each job, it is important to have a complete application so you will be considered for the position you are applying for. SALARY INFORMATION: All Classified positions are paid on an hourly basis. All Newly hired classified employees are placed initially on Step 1 of the pay grade for their position. Classified employees can advance an additional 7 steps (maximum Step 8) based on their previous experience. Final hourly placement on the Classified Salary schedule is dependent on the Grade Level for the position being posted and employees’ previous work experience. “Grade” refers to position or job classification and “Step” refers to the number of work experience credit or service years. See our Classified Salary Schedule (https://resources.finalsite.net/images/v1717020448/adams12org/dcipnzi4x7ugaiozstwe/2024- 25ClassifiedSalarySchedule.pdf) for hourly rates. For additional compensation information, please refer to The Classified Master Agreement. (https://resources.finalsite.net/images/v1692999330/adams12org/zqldeewjdfyjcnfktcob/ClassMaster Agreement.pdf) Internal Candidates Only: 13.2.5 Voluntary transfers that occur fifteen working days before the start of the school year and until the end of the school year shall happen once the position being vacated has been filled, for a duration of no more than four weeks. This four week time period could be adjusted in consultation with the educator, current and receiving supervisor and with approval from the Chief Human Resources Officer and the Association President. BENEFITS INFORMATION: Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date). To learn more about our benefits, please see ourBenefits Overview. (https://www.adams12.org/our-district/human-resources/benefits-overview) THIS POSTING IS NOT INCLUSIVE OF THE JOB DESCRIPTION. Rev 7/24