Job Posting Title:

Awards Specialist, Post-Award, Office of Sponsored Projects

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Hiring Department:

Office of Sponsored Projects

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:  

100% employer-paid basic medical coverage  

Retirement contributions

Paid vacation and sick time

Paid holidays

Eligible for telework 

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

Review new sponsored awards and complete account set-up. Monitor sponsored program account expenditures, analyze invoices and associated detail and reporting on sponsored project funds. Will also monitor for administrative and budget related compliance issues. Communicate with university departments and sponsoring entities to administer all financial aspects of awards.

Responsibilities

Understands terms and conditions of new awards. Establishes and creates new account profiles including modifications. Working knowledge of policies, regulations, compliance requirements associated with private, state and federal research funding. Reviews proposal documentation upon award for compliance and reporting requirements and compliance risks.

Monitors and reviews expenditure activities to ensure direct charges comply with university policies and procedures, federal guidelines, including cost transfers and budget adjustments. Review/approve budget transfers, Purchase Orders, and other accounting transactions as required.

Assists in preparation of final billing and financial reporting as needed. Monitors and analyzes account balances. Monitors research funds and assists departments with processing and reporting requirements. Audits financial activity to ensure compliance with terms and accounting principles of oversight entities. Complete account closeout.

Communicates effectively and professionally within the research community on all matters related to award management. Maintains a degree of rapport with co-workers.

Displays resourcefulness, works independently and effectively manages time. Mentors and trains peers. Reviews processes for efficiencies and assists in defining automation projects related to process improvements. Assists with special related projects or functions as assigned.

Required Qualifications

Bachelor's degree and three years of experience in post-award grant administration and/or in the preparation, processing, and negotiation of research grant and contract proposals.

Experience in governmental or commercial accounting. 

Extensive experience with the use of MS Word and MS Excel software. 

Experience with creating and maintaining spreadsheets. 

Ability to maintain accuracy and pay close attention to details. 

Ability to review and interpret the terms and conditions of research grants and contracts. 

Eligible to work in the United States for any employer on a full-time basis.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Advanced degree.  

More than the required years of experience.  

Ability to work independently with limited supervision. 

Ability to work collaboratively and constructively in a team environment.  

More than two years of experience in governmental accounting. 

Knowledge of federal guidelines pertaining to institutions of higher education. 

Certified Research Administrator. 

Experience in a Sponsored Projects Office.

Salary Range

$55,000 + depending on qualifications

Working Conditions

Repetitive use of a keyboard at a workstation

Repetitive use of standard office equipment

Use of manual dexterity

Access to internet required for remote work

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor.

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.