Behavior Treatment and Analysis Inc. is seeking a highly skilled and motivated Executive Assistant to join our team. The ideal candidate will be organized, proactive, and have at least 3 years of experience in a similar role. This position will challenge and reward those who seek an opportunity for growth and professional development in a dynamic and collaborative work environment. General Responsibilities: + Provide administrative support to the CEO to ensure efficiency in all operations. + Manage the CEO's schedule, coordinating meetings and events as needed. + Communicate effectively and professionally with clients, vendors, and other contacts. + Maintain confidentiality of information and ensure data security. Specific Responsibilities: Schedule Management: + Coordinate and schedule meetings, appointments, and events according to the CEO's preferences, considering time and resource availability. + Prioritize tasks and events based on importance and urgency, ensuring the CEO is informed of any changes to the schedule. Communication: + Manage the CEO's correspondence, responding to emails and phone calls promptly and professionally. + Communicate with clients, vendors, and other contacts on behalf of the CEO, maintaining an appropriate tone and conveying information clearly and concisely. Travel Organization: + Plan and coordinate the CEO's business trips, including booking flights, hotels, and transportation, considering the CEO's preferences and needs. + Prepare detailed itineraries and travel packages that include all relevant information for the trip. Documentation and Presentations: + Prepare and edit documents, reports, and presentations for the CEO, ensuring they are accurate, complete, and properly formatted. + Collaborate with other departments to gather necessary information and ensure documents meet company standards. Information Management: + Organize and maintain physical and electronic files systematically, ensuring information is easily accessible and well-organized. + Maintain confidentiality of information and follow company data security policies. Meeting Coordination: + Organize and prepare materials for meetings, ensuring all participants have the necessary information. + Take notes during meetings and follow up on agreed actions, ensuring they are completed on time. Project Management: + Assist in the planning, execution, and tracking of projects assigned by the CEO, ensuring deadlines and objectives are met. + Keep the CEO informed of project progress and potential issues, providing periodic reports and updates. Administrative Support: + Perform general administrative tasks, such as managing office supplies, processing invoices, and maintaining basic financial records. + Assist in the preparation of expense reports and in managing the CEO's expense schedule, ensuring procedures and policies are followed. Department Report Review: + Collect and review reports from all company departments, and collaborate to identify trends, issues, or areas for improvement. + Communicate findings and recommendations to the CEO based on the reports, collaborating with department leaders to implement changes and improvements. Company Reengineering: + Collaborate with the CEO and department leaders to develop optimal workflow for each area, identifying key processes and areas for improvement. + Collaborate with the company leaders to create a comprehensive company workflow that identifies interdepartmental processes and ensures greater efficiency and collaboration. New Contract Applications: + Coordinate with the Finance and Legal departments to prepare and submit contract applications with new insurers and counties, ensuring all documentation is complete and in order. + Maintain updated records of all contracts and ensure terms are met, communicating any changes or updates to the CEO. Insurance and County Rate Tracking: + Stay informed about changes in rates and requirements of insurers and counties, analyzing their impact on company costs and billing. + Work with the Finance department to adjust budgets and billing strategies in response to changes in insurers and counties, ensuring the company remains profitable and competitive. Requirements: + Master's degree in a ABA + BCBA Certificate + Minimum of 3 years of experience in a similar role. + Excellent verbal and written communication skills, with attention to detail. + Strong organizational and time management skills, able to prioritize tasks effectively. + Ability to work independently and as part of a team, showing initiative and adaptability. + Advanced knowledge of Microsoft Office and other productivity tools. + Spanish required Benefits: + Competitive salary based on experience and skills. + Opportunities for growth and professional development. + Collaborative and dynamic work environment. + Health benefits and paid vacations.