Benefits Coordinator Job Details Job Location OK Oklahoma City - Oklahoma City, OK Position Type Full Time Salary Range $20.00 - $25.00 Hourly Description United Petroleum Transports Job Description Title: Benefits Coordinator Department: Human Resources Location: Corporate Office - Oklahoma City Reports to: Human Resources Manager FLSA: Non-Exempt Job Summary: The Benefit Coordinator is responsible for managing the administration of employee benefits programs, including health, dental, vision, life, disability insurance, and 401(k) plans. This role ensures compliance with federal and state regulations and provides excellent customer service to employees by addressing benefits-related inquiries. The ideal candidate will have 3-5 years of experience in benefits and 401(k) administration and compliance. UPT is committed to the Guiding Principles of the Responsible Care initiative and anticipates that all employees will share our commitment by conducting themselves consistent with those principles to make the industry even safer for our employees and communities. Essential Job Functions: + Benefits Administration: + Help oversee daily administration of employee benefit programs, including enrollments, changes, and terminations. + Assist with benefit enrollment processes, including planning, communication, and system updates. + Collaborate with benefits vendors to resolve issues and ensure effective service delivery. + Manager Seamless Reward benefit program. + Audit and reconcile benefits records + 401(k) Plan Administration: + Administer 401(k) plans, including employee enrollments, contributions, and distributions and loans + Conduct annual nondiscrimination testing and ensure compliance with ERISA regulations. + Coordinate with plan providers for audits and prepare necessary documentation. + Compliance and Reporting: + Stay updated on federal and state regulations related to benefits and retirement plans (e.g., ERISA, ACA, HIPAA, COBRA). + Prepare and file compliance reports, including 5500 filings and other required documentation. + Employee Support: + Serve as the secondary contact for employees regarding benefits and 401(k) questions. + Provide education and resources to help employees understand and maximize their benefits. + Help coordinate and promote employee wellness programs to align with organizational health objectives + Process Improvement: + Identify opportunities to improve benefits administration processes for greater efficiency and employee satisfaction. + Work with HRIS systems to streamline benefits workflows and reporting. Additional Responsibilities: + Carries out duties assigned by Human Resources Manager as required. Qualifications Minimum Qualifications for Considerations: + Education: + Minimum of high school or GED + Experience: + 3-5 years of experience in benefits administration, including health plans and 401(k) management. + Demonstrated knowledge of ERISA, ACA, HIPAA, and COBRA compliance requirements. + Skills and Abilities: + Strong organizational and time-management skills with the ability to manage multiple priorities. + Excellent communication and interpersonal skills for employee interaction and vendor management. + Proficiency with HRIS platforms and benefits administration systems is preferred. + Ability to adapt to changing regulations and industry standards while prioritizing a positive employee experience. + Detail-oriented with strong problem-solving and analytical abilities. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) Physical Requirements: + Sitting for long periods of time, walking, finger dexterity, feeling, repetitive motions, talking, hearing and visual activity + Occasional lifting (up to 20 pounds of paper) Working Conditions: + Normal office environment