Our growing Human Resources and Total Rewards team is looking for a Benefits Specialist!  This role is an opportunity to learn the ins and outs of a variety of rewards programs and employee leave management while having a direct, positive impact on our employees.  The Benefits Specialist serves as a point of contact for leaders and employees and responsible for leave administration, benefit administration, and data integrity of Human Resources information and records.  This individual provides technical and administrative support to the Director of Total Rewards.

Essential Job Functions/Responsibilities

Maintains confidentiality of all employee information and files

Administer all Leave of Absences including FMLA and non-FMLA leaves.

Educate employees and HR Business Partners regarding process, timing, and expectations for all leave requests. 

Responsible for creating and maintaining Leave Cases in Paycom, sending impacted employee required notifications and paperwork and follow up as required.

Review and submit Employer documentation on all STD, Life and AD&D claims.

Collaborate with HRBPs to ensure critical information is appropriately shared.

Discuss any special requests for leave of absence with appropriate leader.

Audit and maintain benefit information in the HRIS system (Paycom) by managing data entry related to various employee benefit programs, such as group insurance, life, medical and dental, accident and disability, flexible spending accounts, insurance, retirement, and health maintenance programs. 

Manage missed premium tracking for employees on FMLA/LOA. Partner with Payroll team to ensure catch up payments are accurate and submitted timely each pay period.

Act as Primary HR contact and liaison with employees for health and related benefit questions and issues, including how to access and obtain information and provide logical explanation of company benefits and related incentive programs. This includes:

Weekly new hire benefit overviews (TEAMS)

Quarterly company-wide benefit overviews (TEAMS/In-Person)

Annual Open Enrollment (TEAMS/In-Person)

Audit and approve weekly multi-step benefit enrollment in HRIS to ensure accurate enrollment. Follow up with newly eligible employees as required to ensure enrollment deadlines are met.

Review, maintain, and process monthly group benefit invoicing for Life, AD&D, Short and Long-Term Disability, and worksite benefits administered by AFLAC.

Collaborate with Director of Total Rewards to identify and resolve discrepancies in a timely manner.

Produce and distribute weekly new hire census reports to benefit vendors to ensure reasonable timelines for enrollment are provided to all eligible employees.

Create and deliver weekly email to new hires regarding 401(k) auto-enrollment, and Unum Voluntary benefit enrollment.

Build positive relationships with the broader HR Team by participating in monthly HR meetings to establish credibility as a subject matter expert and inform of ongoing HR strategic priorities.

Review and approve eligibility for multi-discipline career ladder programs.  Process monthly bonus payments and base wage increases in HRIS based on tier completion report provided by education team.

Review and approve eligibility of tuition reimbursement program.  Partner with employees to answer questions and inquiries related to annual and lifetime maximum reimbursement.

The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job.  The incumbents may be requested to perform job-related tasks other than those stated in this description.

We offer amazing benefits! 

Two medical plan choices

Dental, vision, and life insurance benefits

Tuition reimbursement

Customized Mental Health Support Program

Employee Assistance Program 

Paid time off and paid holidays

401k Retirement Plan with up to 4% employer matching 

Flexible Spending Account (FSA)

Company-paid Basic Life Insurance, AD&D, Short Term and Long-Term Disability