**Ultimate LLC** has a great **Direct Hire** opening with an amazing client! Salary is **$45-$55k** , depending on experience. A **Construction Bid Coordinator** plays a critical role in the pre-construction phase of construction projects. They are responsible for managing and organizing the process of preparing, submitting, and tracking construction bids. Their primary goal is to ensure that bids are accurate, timely, and complete, which ultimately supports winning contracts for the construction company. **Job Title: Construction Bid Coordinator Key Responsibilities:** 1. **Bid Preparation and Coordination:** o Collaborate with project managers, estimators, and other stakeholders to prepare and organize bid documents. o Review bid specifications, plans, and other related documents to ensure understanding of project requirements. o Request quotes and gather information from subcontractors, vendors, and suppliers. o Coordinate with architects, engineers, and contractors to gather relevant data for bid submissions. 2. **Proposal Management** : o Draft, proofread, and finalize proposal documents, ensuring they are complete and adhere to the client’s requirements. o Create and maintain an accurate bid calendar, tracking deadlines and submission schedules. o Organize and compile all required documents such as pricing, schedules, and technical qualifications. 3. Bid Submission: o Ensure all bids are submitted on time and in the proper format, meeting the client’s submission guidelines. o Handle any necessary electronic submissions and ensure that hard copies are properly prepared and delivered. o Maintain a record of submitted bids and track progress for future reference. 4. **Communication and Collaboration** : o Serve as the main point of contact between the company and clients, subcontractors, and suppliers during the bid process. o Coordinate meetings and follow-ups to clarify questions or resolve issues related to bids and proposals. o Ensure clear and effective communication with all team members involved in the bidding process. 5. **Bid Analysis:** o Assist in the evaluation of received bids and compare proposals to identify the most competitive options. o Provide input into the decision-making process to select subcontractors and suppliers for the bid. o Ensure that all bids align with the company’s budget and profit margins. 6. **Documentation and Record Keeping:** o Maintain a filing system for bid documentation, including bids submitted, client responses, and other critical information. o Ensure all bid documentation complies with legal and regulatory standards. o Archive unsuccessful bids and assist in post-bid analysis to improve future bid processes. 7. **Tracking and Reporting:** o Track the status of active bids and report on the progress and outcomes. o Maintain a database of past bids to inform future strategies. o Generate bid reports for management and stakeholders to provide updates on ongoing and upcoming bids. **Required Skills and Qualifications:** • **Education** : A bachelor’s degree in construction management, business administration, engineering, or a related field is preferred. • **Experience** : Minimum of 2-3 years of experience in the construction industry, preferably with exposure to bidding and proposal preparation. • **Technical Skills** : o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). o Familiarity with construction estimating software (e.g., Procore, Buildertrend, or similar platforms). • Strong Organizational Skills: Ability to manage multiple bids and deadlines simultaneously. • Attention to Detail: Accuracy in reviewing and compiling bid documents. • Excellent Communication Skills: Ability to clearly convey information to internal teams, subcontractors, and clients. • Problem-Solving Abilities: Ability to address issues that may arise during the bid preparation or submission process. • Team Collaboration: Ability to work effectively with cross-functional teams including estimators, project managers, and vendors. **Preferred Qualifications:** • Knowledge of local building codes, laws, and regulations. • Experience with project management software. • Familiarity with the construction project lifecycle and contractual processes. **Working Conditions:** • Full-time position with typical office hours but may require occasional overtime to meet bid deadlines. • Interaction with various departments, including project managers, estimating teams, and vendors. • Occasional travel to project sites or subcontractor offices may be required.