Position:        Finance and Billing Administrator

Main Task:     Invoicing Process 

Start Date:     Asap

Base Rate:    $30.00/hr

Description: 

Vendor Billing and Invoice Management

Verify and track unit rate and time-and-material vendor billing to ensure accuracy and compliance with contractual agreements. Upload, process, and track vendor invoices in the department’s financial or tracking system. Research and resolve invoice discrepancies in collaboration with vendors and internal stakeholders.

Budget Monitoring and Reporting

Monitor vendor purchase order (PO) budgets for various projects, ensuring expenses align with allocated budgets. Generate various budget reports to provide insight into project spending and highlight potential overages.

Administrative Support

Maintain organized records and documentation for all vendor transactions, contracts, and project-related documents. Assist with preparing and managing correspondence related to vendor agreements and project administration. Support the department with other administrative duties as needed, including scheduling, data entry, and recordkeeping.

Skills and Qualifications

Strong attention to detail and ability to analyze financial data. Excellent organizational and time management skills. Proficiency in financial software, invoicing platforms, and Microsoft Office Suite (Excel, Word) Effective communication and interpersonal skills for collaboration with vendors and internal teams. Ability to work independently and prioritize tasks in a fast-paced environment. This position requires a proactive and detail-oriented individual who can manage multiple responsibilities while contributing to the overall success of the Facilities Services department  Min 5 years of experiences

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Employee Benefits | Staff & Management