Job Title: Billing and Shipping Coordinator

Job Description

We are seeking a diligent and versatile Billing and Shipping Coordinator to join our team. The ideal candidate will have experience in invoicing, billing, and shipping/receiving processes. This role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively within a fast-paced environment.

ResponsibilitiesGenerate, post, and update daily invoices, process customer credit card orders.Calculate additional charges or shipping dates, ensuring accuracy before posting data in all systems.Correct customer billing errors, process credit memos, and address invalid invoices or account discrepancies.Track and update customer contact information, maintaining thorough and accurate documentation.Assist the Controller and Staff Accountant with daily billing activities; support other month-end or ad-hoc finance tasks as needed.Load shipments on UPS, LTL, and trucks as needed.Make local pick-ups and deliveries as necessary.Prepare shipping boxes/cartons.Monitor, record, communicate, and resolve all shipping issues or delays.Occasionally assist customers with pickups; the right candidate must be willing to step in as needed.Collaborate with internal teams (e.g., Purchasing, Warehouse, Sales) to ensure smooth workflows and resolve any operational or accounting-related issues.Provide occasional customer-facing support, including customer pickups, demonstrating a willingness to assist where needed.Contribute to process improvements in both shipping and invoicing to enhance efficiency.Essential Skills1–3 years of invoicing/billing & shipping/receiving experience.Experience in accounts receivable or general accounting support.Proficient in Microsoft Office (Excel, Word).Ability to manage multiple tasks in a fast-paced environment with strong attention to detail.Solid verbal and written communication skills to interface effectively with internal teams and external customers.Self-starter who works effectively with minimal direct supervision; able to prioritize and multitask in a high-volume, deadline-driven setting.Willingness to step in and assist with shipping tasks, including preparing shipments and coordinating pick-ups, as needed.Ability to lift up to 50 pounds and stand or walk for extended periods, if necessary.Additional Skills & QualificationsNo degree necessary; coursework or certification in Accounting, Finance, or Business Administration is a plus.Familiarity with accounting or ERP systems is a plus.Prior exposure to shipping administration or logistics support is a plus.Work Environment

This role reports to the Controller and works alongside the Staff Accountant. The role encompasses a variety of tasks including accounting, shipping, receiving, and other duties as assigned. The candidate must live within a 20-minute commute to ensure reliable and timely attendance.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carlsbad,CA.

Application Deadline

This position is anticipated to close on Mar 7, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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