Job Title: Billing & Project Accounting Specialist
Job Description

The Billing & Project Accounting Specialist reviews project contract documentation to ensure accuracy of project setup while following client requirements, the Project Management & Quality Guidelines, and the Revenue Decision Making Matrix. This role is responsible for the accurate input of new and existing project information into the BST Project Accounting Software, preparing invoices using various software packages, interfacing with technical, administrative, and professional personnel, and analyzing information pertinent to client invoicing. Additionally, the specialist compiles invoice packets to meet client requirements, which may include timesheet and expense documentation, DBE reporting, client-required forms, and Project Manager progress reports.

ResponsibilitiesRead, comprehend, and understand client contracts for compliance with corporate requirements and accurate project set-up.Review project set-up documents for accuracy and verify that the data reflects the contract terms and authorizations, complying with the Project Management & Quality Guidelines and the Revenue Decision Making Matrix for budget entry for new projects and project revisions.Input new and revised project data such as budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System.Process subconsultant invoices through the BST Accounting System and release payments.Produce monthly Pre-bills & Final invoice packets for clients.Post Final Invoices to Accounts Receivable and adjust Accounts Receivable or reinstate invoices as needed.Archive invoices and client contract documentation.Analyze and research Work-in-Process and Project Analysis.Understand and perform Project Closeout Analysis.Provide internal and external audit liaison assistance.Essential SkillsBilling experience within an engineering or architectural firm.Experience preparing invoices for projects within an engineering or architectural firm.Proficiency in creating pivot tables, VLOOKUPS, Sumif's, and Index Match in Excel.Experience with BST, VantagePoint, or Deltek system.3+ years of project billing experience.3+ years of experience creating invoices and understanding them from an A/P and A/R perspective.3+ years of change orders experience.3+ years of experience working with project managers to track deadlines and milestones.Additional Skills & QualificationsAssociate or Bachelor's Degree in accounting, finance, or business-related field.Experience working within an engineering or architectural company with revenue over $300 million.Work Environment

This position is fully remote, offering flexibility to start the workday between 7 am and 8:30 am after the training period, provided that the required hours are completed. The industry is within Construction, Architectural, and Engineering, with a company revenue of $375.1 million. The centralized billing department is located on a corporate campus, with about 44 employees working in the billing department. Technologies used include BST and Deltek software.

Pay and Benefits

The pay range for this position is $27.00 - $33.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position will be accepting applications until Jan 9, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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