Invoicing Specialist

Job Description

Analyze customer contracts or purchase orders to generate invoices that meet customer requirements. Review job costs and supporting documentation, prepare invoices per contractual language for multiple customers, and interact with key customers and Project Managers to ensure accurate job costs and invoices. Work on multiple assignments with varying deadlines and priority levels while efficiently completing project invoicing. Maintain billing files on projects, including backup for all audits. Assist in training new employees and special projects. Work closely with IT to develop web programs and review processes and procedures for efficiency.

ResponsibilitiesAnalyze customer contracts or purchase orders for all pertinent information to generate invoices that meet customer requirements.Review all job costs and supporting documentation.Prepare invoices per contractual language for multiple customers.Interact with key customers and Project Managers to ensure accurate job costs and invoices.Work on multiple assignments with varying deadlines and priority levels while efficiently completing project invoicing.Maintain billing files on projects, including backup for all audits.Assist in training new employees.Assist in special projects.Work closely with IT to develop web programs.Review processes and procedures for efficiency.Essential SkillsInvoicingAccountingInvoice processingAccounts payableAccounts receivableData entrySAPMicrosoft ExcelCustomer serviceAdditional Skills & QualificationsA solid understanding of generally accepted accounting practicesThorough knowledge of office procedures and practicesDemonstrated ability to organize and prioritize assigned tasksAbility to work independently and meet deadlinesAbility to anticipate and meet internal customer needsSolid communication, documentation, and interpersonal skillsSolid computer skills including a familiarity with JDE, scanning, and Microsoft OfficeWork Environment

Must be able to remain in a stationary position over 50% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Continuously operates a computer and other office productivity machinery, such as a calculator, copy machine, scanner, and computer printer. The person in this position frequently communicates with employees and coworkers and must be able to exchange accurate information in these situations. Occasionally lifting 20 pounds.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oxford,MI.

Application Deadline

This position is anticipated to close on Feb 23, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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