(HYBRID) Billing Specialist

Job Description

The Invoice Associate, reporting to the Order to Cash Manager, will be responsible for maintaining master data for a subset of our customer base, ensuring invoices are sent timely and accurately. This role is crucial in producing accurate and timely customer billing, dealing with and reducing invoice queries and credit notes, ensuring accurate recording of revenue and debtors, and contributing to high levels of customer service through prompt and accurate billing and minimization of queries.

ResponsibilitiesProduce accurate and timely customer billing, dealing with and reducing invoice queries and credit notes.Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.Respond promptly to requests to resolve queries and correct the source of errors, including the investigation of errors and queries, identification of root causes, and agreement and communication of resolution.Reconcile reported revenue against invoicing records to ensure accurate records are maintained.Assist with accounting for accrued and deferred income in line with agreed processes and procedures.Essential Skills2 years of billing and invoicing experience (complex and high volume)Experience with large ERP systems (SAP preferred)Intermediate Excel skills (including advanced formulas)Experience with accrued income and credit controlAdditional Skills & QualificationsExperience with different databases and software - tech-savvyExperience interpreting contractsKnowledge of credit controlsUnderstanding of general accounting proceduresProficient in data entry and managementStrong analytical skillsExcellent problem-solving abilitiesWork Environment

The role involves handling a high volume of complex invoicing (100-150 invoices). The position is hybrid, with in-office work required every other Thursday and additional time for onsite training as needed. The schedule is flexible and fluid, based on senior management's availability. Core working hours are Monday to Friday, 8 AM to 5 PM or 9 AM to 6 PM, with flexibility for lunch breaks. Equipment will be provided. The company offers a reliable and supportive work environment with good benefits and stability, having maintained all positions throughout the pandemic.

Contact Me:

Catherine Sullivan

View my availability here:

Book a MeetingPay and Benefits

The pay range for this position is $25.00 - $30.04/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Herndon,VA.

Application Deadline

This position is anticipated to close on Mar 7, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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