PURPOSE OF THE POSITION:  Provides direct administrative support to the Director and Family Day Care Network staff (if applicable). Provides technical support and training to other administrative staff in  the program; organizes and implements special projects

SPECIFIC RESPONSIBILITIES Provide and support all administrative services including employee timesheet submissions, delivery and tracking of messages. Develop and implement internal forms and procedures in accordance with agency guidelines. Create and maintain program files and databases; disseminate information to Program Directors and Site Coordinators as needed. Serve as a liaison with other agency departments such as IT, Human Resources, Business Operations, and Finance. Updates and maintains personnel records. Purchases office supplies for program and ensures that office equipment is in working order. Completes time sheets for payroll. Reconciles petty cash, clothing, transportation, and recreation funds. Maintains billing records. Collects weekly fees from parents of Group Day Care, Family Day Care Network and Private Pay Program. Makes Bank Deposits. Complete ACS and Private Pay Program Intake applications for / with parents of Group Day Care and Family Day Care Network. Deliver or mail intake applications to NYC ACS. Complete Pre-Kids UPK and UPK students’ application. Deliver to UPK office. Enter NYC and UPK attendance on line Complete any CACFP tasks assigned by Director. Classroom duties as assigned and when assigned by Director. Any other assigned tasks.

 

 

QUALIFICATIONS Minimum of a High School Diploma required; Associates Degree preferred. Prior experience as an Administrative Assistant, Secretary or Office Manager a plus. A familiarity with non-profit or educational organizations is preferred. Excellent verbal, written and computer skills required.

 

III.   RELATIONSHIP WITH OTHERS

 

Employees need to possess the following characteristics:

Be team players. Have a strong sensitivity to cultural differences present among staff and clients within our   

            organization.

Possess a strong belief in people’s ability to grow and change; forge a mutually respectful partnership with persons served and their families. Ability to set limits and maintain helping role of practitioner and to intervene appropriately.

 

SCOPE OF RESPONSIBILITY Participate in quarterly supervisory and administrative team meetings. Maintain and manage appropriate coverage. Perform other duties as assigned.