Job Title

Brokerage Coordinator

Job Description Summary

The Broker Coordinator will report to the Operations Manager and will serve as the support for a fee-earner and/or team. This position is responsible for support of client service activities such as pitches and proposals, transaction support, and fee-earner administrative support. The Broker Coordinator will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients. In this capacity, the Broker Coordinator will be viewed as a direct line of communication to the fee-earner themselves.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manage databaseSupport content creation process with regards to timeline and production cycleCoordinate with other departments based on the needs of the fee-earnerSupport timeliness of deliverablesProvide sales and deal support

Key responsibilities

Pitch and Proposal Coordination

Coordinate with Marketing, Research, and Financial Analyst on behalf of fee-earner for the creation of pitch/proposal as neededAttend strategy session with fee-earner and other departments as neededCoordinate with Marketing on behalf of fee-earner and deliver necessary information for creation of content (graphic design, mapping, etc.)Schedule meetings with fee-earner and other departments for review and feedbackSchedule meetings with prospect and arrange any other accommodations that may be required, such as catering, transportation, and space reservationsCoordinate with Senior Broker Coordinator and/or Marketing on the production of pitch/proposal when outside vendor is required for printingPerform basic data gathering, such as property searches and site selections, on behalf of fee-earner as appropriatePopulate template market documents, such as tour books, property flyers, and brochuresSchedule follow up meetings as necessary to review content

Other Service Delivery

Compile information to be used in periodic landlord leasing activity reportsHandle client contact lists, including database managementExecute property tour logistics for showing, including coordination with fee-earner and/or licensed professional, scheduling meeting with Prospect, and arranging any other accommodations that may be required (e.g., delivering food, reserving space)Develop and mail general flyers or collateral on behalf of fee-earner

Maintain CRM

Update CRM system on behalf of fee-earnerResearch potential conflict of new pursuitsCoordinate with fee-earner on the timely delivery of necessary information for CRM maintenanceEnter new leads and opportunities into the CRM system and update accordinglyProvide Deal numbers as needed for the proper recording of pursuit and deal related expensesReview CRM with fee-earner to ensure the accuracy of the information

Coordinate Events and Conferences

Notify fee-earner of internal and external events and conferencesRegister fee-earner for desired eventsCoordinate travel and other logistics for fee-earner as necessary

Deal Documentation and Revenue Accounting

Follow up with all parties on the execution of deal related documents as requiredPrepare deal related documents and provide to fee-earner for review, approval, and deliveryCoordinate with Legal for review and approval when template documents are insufficientCreate deal sheet and provide to fee-earner and Director of Operations for review and approvalPackage Deal Sheet with deal documentation and submit to Revenue Accountant for processingClose Deal in CRM as required

Maintain Databases

Support population of  Internal Listing Database on behalf of fee-earnerInputting new listings into database and uploading all required information to include but not limited to property, availability, and rental rate informationUpdating existing listings in databaseRemoving inactive listings in databaseCoordinate with fee-earner for the collection of necessary informationCoordinate with fee-earner for the timely collection of necessary information to maintain third party sites

Respond to Data Requests

Communicate requests with Marketing, Research, and Financial Analyst for the delivery of necessary informationMaintain calendar of due dates and follow up as necessaryRespond to requests under certain threshold, such as basic property or ownership searches

Conduct Other Administrative Duties as necessary

BACKGROUND AND EXPERIENCE

Demonstrated experience should include:

Bachelor’s Degree (Business, Communications, Engineering, or Architecture a plus)0-3 years’ experience in a professional organization or equivalent educational experienceKnowledge of Microsoft OfficeKnowledge of Microsoft Project (Service Line Specific)

CompetenciesStrong written and oral communication skillsAbility to multitaskAbility to take direction from multiple sourcesGood project management skillsExcellent attention to detailDemonstrated aptitude to solve problems and navigate through obstacles

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $20.00 - $30.00

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.