Job Title

Brokerage Coordinator

Job Description Summary

Supports broker team(s) through day-to-day administrative functions such as travel and expense management, marketing, pipeline management, revenue booking, report preparation, and related activities. The coordinator will also serve as a Listing Coordinator partner to the markets industrial brokerage teams. This position is split between our Rosemont, IL and Chicago, IL office locations, and expected to be in office 3-4x per week.”

Essential Duties and Responsibilities
• Create, format, and maintain marketing materials (brochures, presentations, proposals, case studies, qualifications booklets, newsletters, email blasts, invitations, announcements, boards, aerials, tour books, bios, team materials etc.) using corporate standard templates
• Create simple maps and aerials to illustrate relevant information regarding the property being marketed or list of properties for consideration.
• Apply corporate brand to all material and maintain consistency in appearance
• Prepare general excel charts, tables, and graphs
• Manage the distribution of e-blasts (templated property e-blasts, announcements etc.)
• Coordinate with other departments (marketing, research, finance) based on the needs of the team and client
• Provide marketing, transaction onboarding and offboarding support for market industrial listings.
• Supports client relationship management in partnership with Broker(s)
• Support timeliness of deliverables
• Administrative tasks such as travel booking, expense management, calendar management and others.

Job Description

Key Responsibilities

Pitch and Proposal CoordinationCoordinate with internal functional groups on behalf of brokers in support of pursuits as
needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc.)Attend strategy sessions with brokers and other departments as necessary to generate
creative/innovative ideas for pursuitsCoordinate appointments with internal and external clients and arrange any other accommodations that may be requireServe as point of contact for client requestsPerform research, property searches and site selections

Business Development

Collect and prepare information for client activity reportsExecute property tour logistics for showing, including coordination with brokers and/or licensed professionalsCreate and administer marketing materials and collateralUpdate website content, social media, etc. on behalf of brokersCreate budgets for broker projects in partnership with teamCoordinate vendor services (e.g. photographs and aerials)Coordinate events (e.g. open houses, industry-related, etc.)Oversee and maintain marketing schedule (e.g. administration of e-comms) for respective clientsCreate market documents, tour books, property flyers, brochures and other marketing materials as needed for listings

Maintain Client Relationship Management Database

Maintain and enter new leads and opportunities into the CRM systemGenerate project codes for corresponding deals for the proper recording of pursuit and deal-related expensesRun reports

Deal Documentation and Revenue Accounting

Prepare and collect all deal-related documents, and follow up with all parties on the execution as requiredMaintain and process all expense reports for brokersCoordinate with Legal for review and approval of agreements as necessaryCreate deal sheets per listing agreements for review and approvalFollow and adhere to deal management process by use of deal management system and submission of all applicable documentation requiredMaintain outstanding balances in CRM for brokers

Listing Coordination

Support Listing Database on behalf of industrial brokersPartner with other brokerage coordinators in onboarding and offboarding of industrial listings.Enter new listings and share all required property information, availability, and additional
information, as directed by fee-earnerMaintain listings on internal and external databasesCoordinate marketing updates, sign orders, brochure and eblast creation and updates

* This role will work out of both the Rosemont and Chicago locations

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”