Budget Analyst 1 (Local Government) - Allegheny County Support Administration (Multiple Vacancies) Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4664483) Apply  Budget Analyst 1 (Local Government) - Allegheny County Support Administration (Multiple Vacancies) Salary $47,472.00 - $52,219.20 Annually Location Allegheny County, PA Job Type Civil Service Permanent Full-Time Job Number CS-2024-94512-L0331 Department Local Government Division HS Allegheny Co Spt Ad Opening Date 09/25/2024 Closing Date 10/8/2024 11:59 PM Eastern Job Code L0331 Position Number Multiple positions may be filled from this posting. Union Non Union Bargaining Unit LG Pay Group LG Bureau / Division Code 88215000 Bureau / Division Allegheny County Support Administration Worksite Address One Smithfield Street City Pittsburgh, Pennsylvania Zip Code 15222 Contact Name Serena Malahoo Contact Phone 412.350.3487 Contact Email serena.malahoo@AlleghenyCounty.US + Description + Benefits + Questions THE POSITION Are you a detail-oriented individual with a passion for financial analysis and communication? Look no further! The Budget Analyst 1 position at Allegheny County offers a unique opportunity to serve as a vital link between the county, the Department of Human Services (DHS), and service providers through the completion of essential fiscal and budgeting duties. Apply today and help ensure our teams have what they need to support people during their most vulnerable times! DESCRIPTION OF WORK The Budget Analyst 1 is a key liaison between Allegheny County, DHS, and service providers. You will gather crucial fiscal and non-fiscal data, manage budget functions, ensure accurate payments to DHS Contractors and Providers, and maintain communication channels. Work involves learning and maintaining knowledge of various systems including the Master Provider Enterprise Repository (MPER), OnBase, Key Information Demographics System (KIDS), Client Information Payment System (CIPS), JDEdwards, and other computer-based applications to perform job functions. Tasks performed in this role include processing invoices, handling contract setups and modifications, and conducting re-budgets as necessary. Effective communication with providers and other colleagues is essential throughout the contracting process to guarantee transparency and precision, supporting efficient financial operations and timely payment processing for DHS providers. Share your talents and find success in your career with our team! Work Schedule and Additional Information: + Full-time employment + Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch. + Salary: In some cases, the starting salary may be non-negotiable. + You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: + One year of experience in technical budget administration work; and such training as may have been gained through graduation from a four year college or university; or + Any equivalent combination of experience and training. Other Requirements: + You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency. + Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered. + You must be able to perform essential job functions. Legal Requirements: + You must pass a background investigation. How to Apply: + Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). + If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. + Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. + Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: + Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov . Telecommunications Relay Service (TRS): + 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION + Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). + Your score is based on the detailed information you provide on your application and in response to the supplemental questions. + Your score is valid for this specific posting only. + You must provide complete and accurate information or: + your score may be lower than deserved. + you may be disqualified. + You may only apply/testoncefor this posting. + Your results will be provided via email. Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package. 01 How many years of full-time technical level or higher experience in technical budget administration work do you possess? + 5 years or more + 4 years but less than 5 years + 3 years but less than 4 years + 2 years but less than 3 years + 1 year but less than 2 years + Less than 1 year + None 02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03 How much undergraduate college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. + 120 credits or more + 90 but less than 120 credits + 60 but less than 90 credits + 30 but less than 60 credits + 15 but less than 30 credits + Less than 15 credits + None 04 How much graduate coursework have you completed in accounting, finance, business administration, or closely related area? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. + 30 credits or more + 15 but less than 30 credits + Less than 15 credits + None 05 You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your educational background to the position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each category carefully. Determine and select which "Level of Performance" most closely represents your highest level of education. List the training source(s) from your education sections of the application where you gained this experience/training.The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the education information entered in your application or your score may be lowered.If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . + Yes 06 WORK BEHAVIOR 1 – Written Communications Prepares emails and letter correspondence; prepares contract documents, contracts and contract amendments; and prepares expense and revenue reports. Levels of Performance Select the "Level of Performance" which best describes your claim. + A. I have experience preparing contract documents, contracts, and contract amendments; and preparing expense and revenue reports. I was responsible for the COMPLETE document. + B. I have experience preparing PORTIONS OR SECTIONS of contract documents, contracts, and contract amendments; and preparing PORTIONS OR SECTIONS of expense and revenue reports. I was NOT responsible for the complete written document. + C. I have experience preparing emails and letter correspondence. + D. I have successfully completed college-level coursework related to technical writing, report writing, or non-fiction writing. + E. I have NO experience or training related to this work behavior. 07 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name of the employer(s) where you gained this experience + The types of written communications for which you were responsible + Your level of responsibility related to written communications 08 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 09 WORK BEHAVIOR 2 - Maintaining Data Maintains electronic and physical files to ensure budgetary information is up-to-date; creates Excel spreadsheets and updates records to use in budgetary processes; and generates reports and records. Levels of PerformanceSelect the "Level of Performance" which best describes your claim. + A. I have experience maintaining electronic and physical files to ensure budgetary information is up-to-date; creating Excel spreadsheets and updating records to use in budgetary processes; and generating reports and records. + B. I have experience maintaining electronic and physical files to ensure budgetary information is up-to-date; and generating reports and records. I DO NOT have experience creating Excel spreadsheets and updating records to use in budgetary processes. + C. I have experience maintaining electronic and physical files to ensure information is up-to-date; creating Excel spreadsheets and updating records; and generating reports and records. This experience was NOT related to budgetary information. + D. I have successfully completed college-level coursework or training related to Excel or computer science. + E. I have NO experience or training related to this work behavior. 10 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience + The types of Excel spreadsheets you have created and updated + The topic/type of files you maintained, spreadsheets you created and updated, and reports generated, if not related to budgetary information 11 If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + Training Source + Course Title + Credits/Clock Hours 12 WORK BEHAVIOR 3 – Liaison Acts as a liaison for the purpose of monitoring the approval process of contracts. Serves as a contact to fiscal and management personnel of contracted providers to aid in efficient submission of contract and financial information. Levels of Performance Select the "Level of Performance" which best describes your claim. + A. I have experience acting as a liaison for the purpose of monitoring the approval process of contracts; and serving as a contact to fiscal and management personnel of contracted providers to aid in efficient submission of contract and financial information. + B. I have experience acting as a liaison and contact person to fiscal and management personnel. This experience was NOT related to monitoring the approval process of contracts or to aid in efficient submission of contract and financial information. + C. I have experience acting as a liaison and contact person to personnel NOT in a fiscal environment. This experience was NOT related to monitoring the approval process of contracts or to aid in efficient submission of contract and financial information. + D. I have NO experience related to this work behavior. 13 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience + Your experience related to serving as a liaison or contact person to monitor the approval process of contracts + Your experience related to serving as a liaison or contact person to aid in submission of contract and financial information + The field in which you served as a liaison or contact person if not in a fiscal environment 14 WORK BEHAVIOR 4 - Budget Prepares, monitors, and analyzes Purchase of Service contracts, provider invoices, and fiscal summaries. Ensures completion, accurateness, and appropriateness regarding regulations. Prepares amendments throughout the year as services or provider rates change. Examines requests for budget revisions and recommends approval and denial. Levels of PerformanceSelect the "Level of Performance" which best describes your claim. + A. I have experience preparing, monitoring, and analyzing Purchase of Service contracts, provider invoices, and fiscal summaries; ensuring completion, accurateness, and appropriateness regarding regulations; preparing amendments throughout the year as services or provider rates change and examining requests for budget revisions and recommending approval or denial. + B. I have experience preparing, monitoring, and analyzing Purchase of Service contracts, provider invoices, and fiscal summaries; and ensuring completion, accurateness, and appropriateness regarding regulations. I DO NOT have experience preparing amendments throughout the year as services or provider rates change and examining requests for budget revisions and recommending approval or denial. + C. I have experience monitoring Purchase of Service contracts, invoices, and fiscal summaries. I DO NOT have experience preparing or analyzing Purchase of Service contracts, provider invoices, and fiscal summaries; or preparing amendments throughout the year as services or provider rates change and examining requests for budget revisions and recommending approval or denial. + D. I have successfully completed college-level coursework related to finance and accounting or business administration. + E. I have NO experience or training related to this work behavior. 15 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience + Details related to your experience preparing amendments to budgets + Details related to your experience recommending approval or denial of budget revisions + Details related to your experience preparing or analyzing Purchase of Service contracts, provider invoices, and fiscal summaries 16 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours Required Question Agency Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov