The Mellon College of Science (MCS) at Carnegie Mellon University is seeking a detail-oriented and proactive Business Administrator to join our team. This is an exciting opportunity for someone who thrives in a dynamic and challenging work environment. You will play a critical role in overseeing all paid and unpaid appointments within the college, serving as a key liaison between HR and departments to ensure compliance with university policies and accurate record-keeping for faculty, special faculty, staff, and students.

Core Responsibilities will include:

Guide and support department administrators in managing faculty, staff, and student appointments, ensuring flawless execution of processes and policies.

Coordinate special faculty appointments by ensuring accurate documentation, salary reviews, and compliance with university standards.

Collaborate with departments and HR partners to build, post, and maintain accurate appointment records.

Monitor and maintain academic appointments, ensuring timely updates and strict adherence to compliance requirements.

Manage student employment processes, including stipend management, hour verification, and graduate/undergraduate appointments.

Assist with special payments such as summer program stipends, non-qualified scholarships, and faculty summer pay, ensuring accuracy and timeliness.

Troubleshoot payroll-related issues, including missing pay, overpayments, employment restrictions, remote work concerns, and off-cycle payments.

Respond to university surveys and audits related to Workday user data, open positions, and other HR information requests.

Flexibility, excellence, and passion are vital qualities within the Mellon College of Science (MCS). Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

Strong attention to detail and outstanding organizational skills.

Excellent verbal and written communication abilities.

Strong analytical and problem-solving skills.

The ability to effectively liaise between HR and department leadership, ensuring smooth and accurate communications.

Qualifications:

Bachelor’s degree in business administration, finance, accounting, or a related field. A combination of education and relevant experience may be considered.

At least one year of experience in HR administration, operations, accounting, finance, or a related field.

Proficiency in data management and university HR systems (Workday experience preferred).

Requirements

Successful background check

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. 

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Business Administration and Services

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information: 

Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. 

Click here to view a listing of employee benefits

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

Statement of Assurance