The Office of the University Registrar (UREG) at the University of Virginia seeks an experienced individual to join its collaborative team as Business Analyst for Student Records.

This is a three-year limited term position based on funding.

Part of the Enrollment Division, the Office of the University Registrar (UREG) advances the university’s teaching mission by maintaining the accuracy, integrity, and security of student academic records. It also advances the institution’s commitment to Inclusive Excellence by continuously considering the impact of its work with students from all walks of life, especially those from marginalized communities and their families, and by attentively listening and responding to their needs.  

Reporting to the Deputy University Registrar, the Business Analyst for Academic Records will work collaboratively with departments within UREG, schools, and other central offices to evaluate existing business processes related to academic requirements, redesign and streamline these processes where appropriate, and if needed design new business processes. The Business Analyst will enhance academic requirements processes, particularly those involving new requirements, courses, and programs. They will review best practices across peer institutions and make recommendations for a new structured framework, addressing inefficiencies and ambiguities around student progress towards degree and program completion. The analyst should possess technical and functional expertise in maintaining academic requirements across student information systems and other technologies.

Responsibilities:

Support UREG’s commitment to Inclusive Excellence by developing a culture that is supportive, inclusive, collaborative, high-performing, and healthy. Apply an equity-minded approach to every aspect of UREG’s work. 

Assess and redesign existing business processes related to degree and program completion, contribute to the smooth operation of academic requirements processes, and implement related processes.

Leverage a change management methodology, process, and tools to create a strategy to support adoption of the changes required to approve and manage academic requirements.Design solutions that leverage degree audit and academic requirements functionality to improve services in UREG, schools, departments, and administrative units. Assist in the development and maintenance of documentation related to the degree audit and academic requirements processes.

Utilize existing technical expertise to configure and maintain the business processes and tools that ensure degree requirements for undergraduate and graduate programs are accurately maintained in the student information system and the university's catalogs.

Work closely with academic departments, particularly faculty, to ensure the accurate representation of degree requirements across the University Records, and in degree audits.Support UREG team in providing high quality services to the university community and collaborate with colleagues across the institution to recommend process improvements that benefit colleagues, students and their families, and other stakeholders.

Required Qualifications:

Bachelor's degree and have at least three (3) years of experience in reviewing and maintaining academic requirement processes and systems.

More extensive functional experience of four (4) or more additional years in higher education or academic requirements and technical support can serve in lieu of a bachelor’s degree.

Demonstrated ability to learn new technologies and train or support others in using new technologies.

In addition, successful candidates should also possess the following qualities and skills:

 Ability to communicate effectively, both orally and in writing, with people from all levels and backgrounds at the University, including students, families, and faculty members—successful candidates must excel in this area and will be able to demonstrate their ability to do this particularly well in challenging contexts.

Excellent analytical skills—ability to independently define problems accurately and concisely, using both quantitative and qualitative methods, develop and execute one or more solutions, and evaluate its effectiveness.

Ability to devise or modify complex information systems to include analysis of business and user needs, documenting requirements, and revising existing system logic difficulties as necessary.

Proven track record of conducting process reviews and making actionable recommendations.

Preferred Qualifications:

Extensive experience in higher education administration, particularly in academic policy development and academic requirements or exceptions to those requirements in collaboration with faculty and staff.

Knowledge of the policies and procedures of curricular development

Experience with PeopleSoft, or other student information systems, and/or the ability to independently analyze and redesign business processes through change management methodologies.

For additional information about the position, please contact Kiama Anthony Bishop, Deputy University Registrar, at ksa5p@virginia.edu.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling to Charlottesville to attend meetings and programs. This is a three-year term position that requires consistent in-person activities. There will be options for hybrid work.

Anticipated Hiring Range: $85,000 - $100,000, commensurate with education and experience.

This is an exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

The position will remain open until filled. Application review will begin on May 3, 2024 and the position will remain open until filled.

This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.
 

 

TO APPLY:

 Please visit the UVA job board https://jobs.virginia.edu/us/en/ and search for “R0060078”

 

Complete an application online and attach:

·        Resume

·        Cover Letter expressing your interest and showcasing your skills

PROCESS FOR INTERNAL UVA APPLICANTS: Please apply through your Workday Home page, search “Find Jobs”, and search for “R0060078\".  

 

***Please note that you MUST upload ALL documents into the CV/Resume box.

 

Applications that do not contain all of the required documents will not receive full consideration.***

 

For questions about the application process please contact Rhiannon O'Coin, Senior Academic Recruiter, rmo2r@virginia.edu

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.