Business and Facilities Administrator
Administrative Associate 3
Job Code: 4098
Job Grade: F
FTE: 100%, Non-Exempt
Stanford’s Online High School is an accredited, diploma-offering, highly selective independent high school, offering courses for grades 7-12. The mission of Stanford Online High School (OHS) is to foster a worldwide community of intellectually adventurous students and teachers. Our courses, created and taught by specialists in their academic fields, encourage students to continuously develop and test their own views as they integrate knowledge across disciplines. Small class sizes and synchronous class meetings populated by curious and engaged classmates and teachers make learning a meaningful and social experience. Students form close bonds with each other and with the school community through classes, clubs, meetups, and other school activities, all supported by caring educators. Our school brings together students with diverse backgrounds from across the world.
Stanford Online High School and Stanford Pre-Collegiate Studies offices are located at the Stanford Redwood City Campus, however this position may be eligible for hybrid work arrangement upon mutual agreement.
Stanford Online High School is seeking a Business and Facilities Administrator who will provide extensive administrative and operational support for the business functions of the school, including travel arrangements, reimbursements, purchasing, and scheduling. Additionally, this role will serve as the primary liaison between our internal workgroups and the central Stanford Redwood City Operations team, managing our facility responsibilities, providing valuable feedback at monthly meetings, and communicating key updates to our staff. Reporting to the Assistant Director of Outreach Business Operations, you will contribute to the overall success of the school by identifying and resolving administrative problems, prioritizing effectively, and working in an independent way. You will receive and manage administrative requests from other OHS instructors as well as various school offices, and will handle complex travel reimbursements and financial transactions. As part of our friendly and collaborative team, you will proactively identify business needs, research and select solutions, review historical financial and business trends, and understand current business practices or policies in order to suggest improvements and opportunities.
The ideal candidate for this position is a clear communicator, effective at building and maintaining relationships, and able to work fairly independently. This position requires a high level of accuracy, professionalism and the ability to make decisions in accordance with policies and best practices. We are a highly collaborative team that is part of a larger operations family that encourages and supports opportunities for professional growth, providing a positive working experience for all team members. This position will collaborate with a wide variety of individuals (instructors, administrators, external vendors, University departments, etc.) to accomplish our department’s goals and contribute to the smooth operations of the office which, in turn, then contributes to the success of the school.
Your responsibilities include:
To be successful in this position, you will bring:
Physical Requirements:
Work Standards:
The expected pay range for this position is $33.17 - $40.50 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world with limitless connections and access to knowledge. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a resume AND cover letter along with your online application. Applications will be considered until the position is filled.
*Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
*Visa sponsorship is not available for this position. All candidates must be eligible to work in the U.S.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
** This position is based in Redwood City, CA., and an onsite presence is required.