This role provides you with a fantastic opportunity to work in one of the world's most innovative banks.

As a Business Assistant in the Investment Bank, you will be required to support at a senior level within this fast-paced environment. We are looking for someone with a solid Executive Assistant background, who has worked with senior stakeholders in an office environment. In this role, you will need to demonstrate flexibility and an advanced Assistant skillset. A high degree of confidentiality is also essential for this role. 

Job responsibilities

Manages daily activities: advanced, proactive diary management; to include internal/external meetings, conference calls, and ability to support orchestration of Off-Sites/Town Halls/Skip-LevelsManages complex multi-leg travel arrangements within policy: co-ordination of flights, trains, check in, VISAs, accommodation, and ground transportation logistics.  Handles a multitude of frequent changes at short notice and prepare accurate travel itinerariesGreets clients: internal and external client handling to include client facing interaction and co-ordination of department scheduling & transactional activityPartners with relevant groups to enable expense processing Works with Business Management and other key business stakeholders cross Line of Business, has ability to face off to wider support groupsUtilizes internal systems, completes accurate data entry, produces reporting and collates information as requiredOversees distribution lists, technology usage and other administrational housekeepingBecomes integral part of business, understands changeable group priorities and business expectationPartnerships with assistants cross Line of Business to provide coverage as requiredInvolves in PPT, projects and training for the right candidate subject to performance strong work ethic, good time management, resourcefulness, diligence, and a strong business and client deliverable focus.

Required qualifications, capabilities, and skills

Professional client handling, ability to build and maintain business relationshipsFull competency in diary management, can apply good judgment and understand competing prioritiesStrong, executive communication style both written and verbalStrong proficiency in Microsoft OfficeExperience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time and business costsCan demonstrate pro-activity and ownership within the roleStrong awareness of expense systems and cost control initiatives e.g., can champion expense policyPolished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchiesIs flexible, willing, and receptive to change, has a high level of attention to detail and delivers high quality resultsUnderstanding of the culture of an Investment Bank and ability to quickly grasp the political landscape and key people within the organisationStrong team player and solution orientated, has potential to act as a role model to peers

Please note that this a fixed term contract for 1 year.