Title: Business Assistant

Location: San Antonio, TX

Position Type: Full time (30-40+ hours/week), hourly.

Education Level: High School Diploma or Equivalent.

Job Category: Health Care

Our Company Promise:

We are committed to providing our Employees a stable work environment with equal opportunity for learning and personal growth. Vighter’s Mission is to provide efficient, fast, high quality healthcare staffing to our clients.  Our Culture’s 5 key elements are crucial to the effectiveness of our employees in accomplishing our mission. These elements are:

Dependability Integrity Personability Transparency Responsiveness

Creating and cultivating this Culture within the organization is our commitment to our employees. Above all, Vighter employees will be provided the same concern, respect, and caring attitude that they are expected to share externally with every Vighter Client and Customer.

Summary:

Vighter is recruiting multiple Business Assistants to provide vital administrative and operational support. This role involves streamlining workflows, managing schedules, and facilitating efficient communication across teams. Strong organizational skills and proficiency in office technology are essential, along with the ability to multitask. .The ideal candidate will have a strong background in logistics management, excellent problem-solving skills, and experience working in remote or challenging environments.

Principle Accountabilities:

Provide administrative support to the management team, including scheduling appointments, arranging meetings, and managing calendars. Prepare and organize documents, reports, presentations, and other materials for meetings and presentations. Assist with project coordination and management, including tracking progress, managing timelines, and coordinating communication among team members. Handle incoming calls, emails, and inquiries, providing information and assistance as needed or directing inquiries to the appropriate person. Coordinate travel arrangements, including booking flights, hotels, rental cars, and other accommodations, and preparing travel itineraries. Assist with event planning and coordination, including scheduling and coordinating logistics for meetings, conferences, and special events. Maintain organized and up-to-date filing systems, both electronic and physical, ensuring easy access to important documents and records. Assist with financial tasks, such as processing invoices, tracking expenses, and reconciling accounts, using accounting software or spreadsheets. Conduct research and gather information as needed for various projects, reports, and presentations. Collaborate with team members and other departments to support the overall goals and objectives of the company. Functional proficiency and ability to document patient-centered health care in the required electronic health record or electronic medical record, in the required format, in a timely manner, and in compliance with contract policy and guidance. A deep sense of purpose and dedication to the United States and our U.S. Military Veterans, their Families, and other patients as assigned. An unshakeable adherence to quality and continuous process improvement. An apolitical, patient-centered focus that drives to enhanced care and patient satisfaction Knowledge of regulations (HIPAA/Privacy Act) regarding the confidentiality of patient medical records and information as well as Personally Identifiable Information (PII). Provide training and support to remote employees on timekeeping systems and processes, including troubleshooting issues and providing guidance on using timekeeping tools effectively. Stay informed about changes in timekeeping technology, regulations, and best practices, and make recommendations for updates and improvements to timekeeping processes. Other duties as assigned.

Knowledge and Skills:

Must have exceptional customer service skills. Employees shall be technically proficient in the skills necessary to fulfill the job requirements, including ability to speak, understand, read and write English fluently.

Education:

High school diploma or equivalent required; associate or bachelor’s degree preferred.

Qualifications:

Minimum of two (2) years of experience in administrative support or office management. Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office equipment and software. Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, clients, and staff. Proactive and self-motivated, with the ability to work independently and prioritize tasks effectively. Strong organizational and time management skills, with the ability to multitask and meet deadlines in a fast-paced environment. Attention to detail and accuracy, with a commitment to producing high-quality work. Experience in business administration, project coordination, or event planning preferred. Willingness to travel to remote sites and work in challenging environments as needed.

Duty Hours / On-call Requirements:

The expected duty hours for this position are 8 hours per day and 5 days per week. However, this key position supporting 24/7/365 operations which may require work to be conducted in the day, at night, on weekends, and during holidays.

Work Environment:

Location: Vighter Corporate HQs, San Antonio, TX Supportive team of healthcare professionals and administrative staff. Opportunity to work with diverse populations, including immigration and asylum personnel and underserved communities.

Travel:

As required to satisfy the contractual obligations. Generally, travel is limited to commute from residence to the worksite. Commute is non-compensatory. All official travel is government-funded.

Benefits:

Competitive salary and comprehensive benefits package, with Medical, Dental, and Vision insurance available for W2 full time employees. Company-paid basic Life and AD&D insurance and subsidized health insurance (W2). Paid time off and holidays. Professional development and promotion opportunities.

Physical Requirements:

Must be able to sit for more than 8 hours per day. Must be willing to work overtime if necessary. Must be able to use an elevator or walk up and down stairs. Must be able to lift up to 40 pounds and carry up to 10 feet. Must be able to routinely grasp or handle objects, use finger dexterity, bend elbows/knees and reach above and below shoulders. Must be able to read and interpret handwritten and typewritten print. Must be able to communicate by voice and detect sound by ear. Must be able to perform duties in an indoor or outdoor environment Must be able to pass a criminal background investigation Must undergo Urine Drug Screening (UDS). Positions require applicants to be US Citizens, 21 years or older. 

Vighter LLC is an equal opportunity and affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Position is contingent upon contract award.

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