The Business Coordinator will be a key member of the finance team at the Virginia Tech National Security Institute (VTNSI), performing a broad range of financial, procurement, and operational functions. This role requires a high degree of independence, problem-solving skills, and advanced technical expertise, as the coordinator will manage complex financial transactions across multiple systems and funding sources, including purchasing/receiving, accounts payable, travel authorizations and reimbursements, payroll reconciliation, and encumbrance management.

The coordinator is responsible for ensuring that financial transactions are processed accurately and in compliance with university, state, and federal policies. This includes reconciling operating, foundation, and research expenditures, managing payroll transactions, preparing financial reports, and handling inquiries regarding financial discrepancies. Additionally, the role involves fund management, finance employee onboarding, labor distribution, and electronic reconciliations, ensuring alignment with budget allocations and financial reporting requirements.

In this role, the coordinator will report to the Assistant Director of Finance and work closely with other key functional units, exercising sound judgment, maintaining high levels of accuracy and attention to detail, and ensuring the integrity of all financial processes. The Business Coordinator will provide comprehensive backup support across all financial functions while also mentoring junior team members on business processes. The coordinator will also be expected to deliver high-quality customer service, manage complex fiscal matters independently, and contribute to the efficiency and effectiveness of financial operations across VTNSI.