**39616BR** **Extended Job Title:** Business Coordinator **Org Level 1:** Texas Tech Unv Hlth Sci Ctr El Paso **Position Description:** Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants. Analyzes and coordinates office services such as, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies. **Requisition ID:** 39616BR **Travel Required:** Up to 25% **Major/Essential Functions:** + Directly responsible for the management and maintenance of student credentialing document files (BLS, CWO, Immunizations, CBC, Drug Screening, HIPPA, Mask Fittings, and other documents as necessary) for all classes, safeguarding accuracy, timeliness, and compliance with all institutional, medical school, affiliates’ policies, and Office of Student Affairs procedures. This task includes daily updates to the Credentialing Class Roster (Blue Rosters) for each class and reporting any student non adherence to the Senior Analyst; and signing, collecting and saving the MS4 Graduation Clearance form after ensuring 100% compliance from graduating students. + Assists the Unit Manager with purchase orders, Direct Pay, food and entertainment purchase, office supplies purchase, travel arrangements, and other tasks related to office budget matters, as well as with office equipment inventory. + Assists the Unit Manager with Affiliation Agreements. + Responsible for the logistical set up of meetings (GPC, Staff, Committee, etc.) & student events (food, room reservations, WebTMA work orders, IT tickets, item distribution, etc.), and supports the Unit Manager and Senior Analyst as needed during all meetings and events. + Front desk management – phone, email, in-person visits. + Complete department specific CME as assigned; complete a minimum of 3 position-related software and/or systems training every year (Microsoft, Qualtrics, Box, Maxient, Acalog, SharePoint, Weave, etc. Any system or software used by the Office of Student Affairs.) + Support and assist the Deans and other staff as needed on a daily basis. + Perform all other duties as assigned to support the Office of Student Affairs; knows, understands, and follows all office policies and procedures. Adheres to Family Educational Rights and Privacy Act (FERPA) for all students. Perform additional duties as required by supervisor. + Adhere to all TTUHSCEP policies, procedures and processes. + Personally demonstrate, display, and act in accordance with TTUHSCEP's values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution. + Perform all other duties as assigned. **Grant Funded?:** No **Minimum Hire Rate:** Compensation is commensurate upon the qualifications of the individual selected **Pay Basis:** Hourly **Work Location:** El Paso **Preferred Qualifications:** + Proficiency in Microsoft Office applications. **Campus:** HSC - El Paso **Department:** Student Affairs Elp **Required Attachments:** Resume / CV, Transcript **Job Type:** Full Time **Pay Statement:** Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. **Job Group:** First Line Other Admn **Shift:** Day **EEO Statement:** As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. **Required Qualifications:** + Bachelor's degree plus two (2) years related experience; OR + Combination of education and/or progressively responsible related experience to equal six (6) years. **Does this position work in a research laboratory?:** No **Navy Enlisted Classification Code:** AZ, LS, MC, PS, RP, YN **Army Military Occupational Specialty Code:** 15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y **Air Force Specialty Code:** 3A1X1, 8A200 **Marine Military Occupational Specialty Code:** 0111, 3372, 6046 **Jeanne Clery Act:** The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website (https://www.ttuhsc.edu/emergency/clery-report.aspx) .