Business Coordinator - Auxiliary Enterprises (Galveston) **Galveston, Texas, United States** **New** Clerical & Administrative Support UTMB Health Requisition # 2406350 **Minimum Qualifications:** Associate degree or equivalent and 2 years of office-related experience **Job Summary:** To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department. **Work Schedule:** Occasional weekend, early morning, and/or evening work required. **Job Duties:** **(Specific job-related tasks)** + Assists with daily operations at Campus Store and Parking Office operations + Assists with customer service coverage at Auxiliary Enterprises operations when needed + Cash handling responsibilities, including cash reconciliation and deposits + Assists Auxiliary Enterprises departments with event support + Ability to occasionally lift 50 pounds **(Financial related tasks)** + Serves as Accountable Property Officer for the Process/Department maintaining property accounting records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipment. + Assists in the development of the Process budget. + Monitors the current status of the Process budget including income and expenditures. + Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify the accuracy of posting and receipt of payment for services provided by the Process. + Identifies variances in expenditures and reports to customers as appropriate. + Coordinates the process of accounts receivable and posting revenues. + Maintains detailed reports and records of accounting data. + Assists in the preparation of detailed financial, statistical, and annual reports. + Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines. + Coordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and procedures. + Assists with special project planning. **(Clerical tasks – filing, scheduling, reporting, etc.)** + Develop area/process office record-keeping systems. + Compiles data for necessary reports and develops reports that are user-friendly. + Schedules, coordinates and organizes appointments, meetings, and rooms. + Coordinates meeting notifications and prepares agendas. + Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention Schedule. + Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards. + Sorts, stamps, and distributes incoming mail and prepares outgoing mail. + Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative matters. + Acts as Department Coordinator for P-Card Coordination. **(Customer Service)** + Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the process or area in person, on the phone, and via email. + Responsible for administrative support tasks at the executive level. + Ensure smooth and seamless service in the executive office, managing day-to-day activities. + Ability to think independently and make decisions as necessary. + May interface with leadership at UT Components, city, and/or state government agencies or outside vendors. **(HR-related tasks)** + Coordinates personnel matters, including the coordination of the hiring, separation, and evaluation processes, with Human Resources ensuring compliance with current policies, procedures, and practices. + Key Control Officer for the Process/Department. + Provides new and existing staff with process orientation for the Performance Management Program and Personal Development Program, as well as the interpretation of Human Resources policies and procedures. + Coordinates and enters employee time and attendance utilizing an online reporting system verifying the correctness and completeness of data entered. + Verifies and reconciles payroll issues and distributes employee payroll. **(Miscellaneous)** + Initiates improvements in the work process/environment. + Analyzes and standardizes procedures for improved efficiencies. + Prioritizes daily work assignments. + Contributes ideas and suggestions for improvements to the process. + Supports and assists in the cross-training of team members. + Acts as lead for the Parking Booth Cashiers + Adheres to internal controls and reporting structure. + Performs related duties as required. **Salary Range:** Actual salary commensurate with experience. **Equal Employment Opportunity** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities. Compensation