Job Title Business Coordinator II Agency Texas A&M University Department Finance - College of Arts and Sciences Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Who we are As part of the Division of Finance and Business Services, we service the Department of Chemistry that offer students the opportunity to participate in ground-breaking research and immersive field work with world-renowned experts. Learn more about us at https://artsci.tamu.edu . We serve by: + Providing outstanding service to our stakeholders + Facilitating best practices, including ensuring compliance with laws and regulations + Creating a culture of life-long learning and professional development within our Division + Engaging in responsible stewardship of financial and people resources in a sustainable manner What we want The Business Coordinator II provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data. What you need to know Salary: Compensation will be commensurate to selected hire’s experience. Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience + Bachelor’s degree or equivalent combination of education and experience. + Three years of related experience in general office, accounting, or personnel operations. Preferred Qualifications + Experience with TAMU Platforms: IPayments, Aggiebuy, FAMIS, Maestro, Concur, Compass; knowledge of TAMUS Policy and Procedures. + This position is security sensitive. + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures. + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements. Knowledge, Skills, and Abilities + Ability to multi-task and work cooperatively with others. + Working knowledge of word processing, spreadsheet and database programs. + Strong verbal and written communication skills. + Ability to communicate clearly and effectively to ensure understanding. + Ability to apply rules and regulations in a complex environment. Essential Tasks and Duties: Accounts Receivable + Create invoices and interdepartmental transfers for external and internal customers and monitors to ensure timely payments. + Create and process DBRs for Fund Balance transfers as needed. + Develop procedures, and guidelines for accounts receivable operations. + Serve as a liaison with the Departmental Accounting Services, Office of Cost Analysis, TAMU Sales and Receivables, and Contract Administration. + Maintain records of direct operating costs, overhead costs, revenues, billings, collections, and surpluses/deficits for the service department. + Collaborate with the TAMU Office of Cost Analysis and Chemistry Service Centers to complete annual or biennial rate studies in compliance with System Regulation 21.01.05, Section 6. + Route contract documents via Aggiebuy. Account Reconciliations and Corrections + Reconcile accounts and complete monthly verifications on TAMU and Foundation accounts. + Audit accounting and financial documents, research discrepancies. + Prepare DCRs (Document Change Requests) as appropriate. + Process Foundation transfers. + Deposit checks and reconcile check log. Purchasing and Accounts Payable + Process AR invoices in Aggiebuy. + Serve as a backup for accounts payable and purchasing staff as needed. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month + Automatic enrollment in the Teacher Retirement System of Texas + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more + Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee Other Requirements and Factors + This position is security sensitive. + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures. + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.