Job Title Business Coordinator II Agency Texas A&M Engineering Department TEES Fiscal Office Proposed Minimum Salary Commensurate Job Location Bryan, Texas Job Type Staff Job Description Why work for Texas A&M Engineering? Who we are Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service. Job Description Purpose: The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data. Responsibilities: Financial Management: + Assist in the development of annual budgets and coordinating annual fiscal year closing activities. + Ensures key personnel commitments on all projects have been met and all spending is within the guidelines of the project. + Coordinates and supports the planning, development and implementation of Center programs; assists the departments leadership in developing and implementing the business plan. + Maintain all business and personnel files according to System policies and regulations as well as University rules. + Prepares complex monthly reports for leadership for account review. Analyze reports and propose solutions. Accounts Payable: + Implements and coordinates purchasing activities for the various Centers, including preparing vouchers and requisitions; serves as backup approver of vouchers and requisitions. + Monitor expenditures and make projections; assign costs to appropriate accounts/projects; oversee account reconciliations, processes corrections; Oversee and allocate charges on the Center’s payment cards and travel cards. Accounts Receivables: + Oversee and coordinate all billing activities related to Center programs and equipment; Manage incoming funds, including cash handling, payments, reimbursements, and gifts. Assist with collections and accounts on hold. Travel: + Assist and train staff on travel processes and procedures. Develops and reviews unit business travel. Human Resource/Payroll: + Serves as a liaison with fiscal, payroll, and/or human resources. Coordinates personnel activities of the unit. Coordinates and audits personnel files. + This is a security-sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System policy and is further required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individual’s employment, and on an as-needed basis thereafter. + Acts as the primary liaison between Engineering HR/Payroll on human resource and payroll issues. Adheres to production calendar for biweekly and monthly payroll and works with Payroll staff to ensure retro payments process correctly. Run payroll and related leave reports in Workday to ensure prompt and accurate biweekly/monthly payroll and accounting and detect payroll discrepancies. Responds to routine inquiries regarding payroll and leave policies, procedures and programs and improves and maintains knowledge base regarding compensation and leave laws, regulations, policies and procedures. Maintains Time and Effort reporting for personnel; monitors to ensure compliance with System regulations. + Participates in the hiring and training of staff and student workers. Trains staff on new and existing business procedures and interprets policies and regulations for staff. + Assists and processes I-9s for incoming employees. Other: + Serves as property Alt. APO and manages annual inventory certification process for assigned Centers and record management of all files. + Collaborates with academic department to determine scholarships and processes tuition waivers. + Other duties as assigned What we need: + Bachelor’s degree or equivalent combination of education and experience. + Three years of related experience. Work Location: + RELLIS Campus – Bryan, TX. About the TEES Fiscal Office The TEES Fiscal Office is an employee centric department that provides support in budgets, banking & receivables, disbursements, procurement, property management, travel and other core business services to our stakeholders. We promote high standards of efficiency, integrity and customer satisfaction to ensure financial compliance and accountability for the agency’s funding. Texas A&M Engineering provides an outstanding benefits package including but not limited to: + Competitive health benefits. + Generous paid vacation, sick time, and holidays. + Vision, Dental, Life, and Long-Term Disability insurance options. + Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution. + Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b). + Flexible spending account options for medical and childcare expenses + Robust free training access through LinkedIn Learning plus professional development opportunities. + Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html + Wellness program release time offered to employees to promote work/life balance. Helpful Applicant Information Required Materials for Application: + Resume/CV + Three work references with their contact information; at least one reference should be from a supervisor/former supervisor. + Letter of interest Compensation Philosophy: + Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development. + Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance. + Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff. Employment Eligibility Verification + If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.