Summary You will serve as a BUSINESS DIRECTORATE MANAGEMENT ASSISTANT in the BUSINESS DIRECTORATE of NAVFAC SOUTHWEST Responsibilities You will maintain the BD's calendar including summary to ensure business engagements, conferences, travel, VIP visits, other other mission critical events are not overbooked. You will screen visitors and telephone calls to the office. You will determine the nature of request and direct calls to BD or determine appropriate messages, set up meetings and/or coordinate email responses. You will resolve or assists in resolving issues with Business/Support Line Leaders, Deputy or Public Works Officers or other subordinate or senior managers set by the Business Director policies as appropriate. You will schedule appointments on the BD's calendar and exercise primary control over meetings, appointments for scheduling, briefs, and events for the BD and Operations (OPS) Core. You will use expert executive level skills and judgment to ensure written and verbal outputs are clear, concise, accurate, understandable and of appropriate tone. You will gather, compile and prepare narrative and statistical material in a wide variety of formats as official files and records in support of the administrative and management functions such as power point presentations and briefings. You will document meetings and distribution or posting of those document. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Receive, screen visitors and telephone calls to the office; 2)Determines nature of request and directs calls to the BD or take appropriate messages, set up meetings and/or coordinates email responses on behalf of the BD involving the nature and request of the telephone call or visit; 3) Preparing program materials (e.g. slides, charts) to be utilized in briefings or meetings; 4) Maintains the BD's calendar to ensure business engagements, conferences, travel, VIP visits, and mission critical events are covered and not overbooked due to exceptional tight schedules. 5)Resolves or makes recommendations to accommodate conflicting activities; 6) Organizes and executes multiple large group meetings on site and off site that includes site selection, travel arrangements in the Defense Travel System (DTS), and all other administrative or logistical support. Incumbent is responsible of recording minutes of the highest level executive meetings and coordinates; 7) Writing and verbally communicating effectively with all levels of management and workforce. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/ Military Spouse Preference applicants will receive priority consideration at the Full Performance Level (FPL) and if determined to be Best Qualified at the FPL, and selected, must be placed at the FPL. A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.