**Position Title:** Business Manager **Job Description:** The Business Manager plays a critical role in overseeing all WIOA invoice and payment operations, ensuring timely and accurate processing of financial transactions related to training programs and workforce partnerships. Serving as a key member of the programmatic team, the Business Manager collaborates closely with the WIOA Training and Service Program Director, Business Development Manager, Customer Engagement Manager, and Director of WIOA and Community Development to track invoices from training providers and workforce partners. Additionally, the Business Manager works with their internal business or finance department to facilitate invoice payments and tracks and reports monthly expenses to training funders, contributing to the efficient management of program finances and compliance with funding requirements. **HINDS COMMUNITY COLLEGE** **Job Descriptions** **JOB TITLE: WIOA Business Manager** **REPORTS TO: Director of WIOA and Community Development** **DEPARTMENT: Workforce Development** **EXEMPT: Yes** **VICE PRESIDENT: Associate Vice President for Workforce Development** GENERAL STATEMENT OF THE FUNCTION All Hinds Community College employees must commit to the Caring Campus approach to student engagement and daily apply these general behavioral objectives: listen to student questions and concerns with a positive attitude and make meaningful connections with students. The Business Manager plays a critical role in overseeing all WIOA invoice and payment operations, ensuring timely and accurate processing of financial transactions related to training programs and workforce partnerships. Serving as a key member of the programmatic team, the Business Manager collaborates closely with the WIOA Training and Service Program Director, Business Development Manager, Customer Engagement Manager, and Director of WIOA and Community Development to track invoices from training providers and workforce partners. Additionally, the Business Manager works with their internal business or finance department to facilitate invoice payments and tracks and reports monthly expenses to training funders, contributing to the efficient management of program finances and compliance with funding requirements. **QUALIFICATIONS REQUIREMENTS** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. + Proven experience in financial management, accounting, or related roles, with a strong understanding of invoice processing and payment operations. + Excellent organizational and analytical skills, with meticulous attention to detail and accuracy. + Proficiency in financial software and systems, with the ability to navigate and utilize accounting software for invoice tracking and payment processing. + Strong communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders. + Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment. + Knowledge of workforce development programs, funding regulations, and compliance requirements preferred. + Commitment to maintaining confidentiality and integrity in handling financial information and transactions. **EDUCATION AND/OR EXPERIENCE** + Bachelor's degree in Business Administration, Finance, Accounting, or related field required or related work experience. **ESSENTIAL DUTIES AND RESPONSIBILITIES** , include the following. Other duties may be assigned. Maintain knowledge of diversity-related issues, legislation, and best practices. **Invoicing and Payment Oversight:** Manage all aspects of WIOA invoice and payment operations, including invoice tracking, processing, and payment verification. Collaborate with training providers and workforce partners to ensure accurate and timely submission of invoices for services rendered. Collaborate with the business or finance department to facilitate invoice payments in accordance with established timelines and procedures. **Financial Reporting:** Track and monitor monthly expenses related to training programs, workforce partnerships, and other programmatic activities. Prepare financial reports and summaries detailing expenses and budgetary allocations for submission to training funders and regulatory agencies. Assist in budget planning and forecasting activities to ensure alignment with program goals and funding requirements. Cross-Functional Collaboration: Work closely with the WIOA Training and Service Director, Business Development Manager, Customer Engagement Manager, and Compliance and Reporting Manager to coordinate financial operations and address any issues or discrepancies. Provide support and guidance to team members regarding financial policies, procedures, and best practices. **Compliance, Monitoring, and Audit Support:** Ensure compliance with WIOA and funding agency requirements regarding invoice processing, payment verification, and financial reporting. Assist in preparing for and participating in audits and reviews conducted by funding agencies or external monitors or auditors. Manage communications with email account regarding invoices, time and effort. **Reporting Fraud:** Develop and/or follow institutional protocols and procedures for reporting suspected fraud or financial irregularities within the program. Investigate and document instances of potential fraud or misuse of program funds. Collaborate with appropriate authorities and stakeholders to address and resolve fraudulent activities, ensuring the integrity and security of program funds. **Process Improvement:** Identify opportunities for process improvements and efficiencies within the invoice and payment operations workflow. Implement best practices and solutions to streamline procedures, enhance accuracy, and optimize resource utilization. **SUPERVISORY RESPONSIBILITIES:** Yes **PHYSICAL DEMANDS** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, sit, taste and smell. The employee is frequently required to sit. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. **WORK ENVIRONMENT** The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate, and the employee is occasionally required to perform job responsibilities in the outdoors and off site. We promote a culture of inclusion for all employees that respects individual strengths, ideas, and capabilities. We believe that our differences enable us to make better decisions, drive innovation, and deliver better results **.** **Mission** Hinds Community College is committed to moving people and communities forward by helping develop their purpose, passion and profession. **Vision** Hinds Community College will be a catalyst to create a competitive economy and a compelling culture for Mississippi. **Values** Hinds Community College aspires to the following IDEALS: + Integrity + Diversity + Excellence + Accountability + Leadership + Stewardship In compliance with Title VI of the Civil Rights Act of 1964, Title IX, Education Amendments of 1972 of the Higher Education Act, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and other applicable Federal and State Acts, Hinds Community College offers equal education and employment opportunities and does not discriminate on the basis of race, color, national origin, religion, sex, age, disability or veteran status in its educational programs and activities. We recognize our responsibility to provide an open and welcoming environment that fosters a culture of diversity, equity, and inclusion for employees and students to collaboratively learn, work and serve our communities. **The following have been designated to handle inquiries regarding these** **policies:** **EEOC Compliance:** Coordinator of Campus Culture and Diversity Box 1100 Raymond MS 39154; Phone: 601-857-3458 or Email: EEOC@hindscc.edu . **Title IX** : Associate Vice President Student Services, Title IX Coordinator Box 1100 Raymond MS 39154; Phone: 601-857-3353 or Email: TitleIX@hindscc.edu . **Full Time/Part Time:** Full time **Position Type:** 12 Month 260 Days **Job Classification:** WIOA **Scheduled Hours:** 40