Business Manager Print (https://www.governmentjobs.com/careers/norfolk/jobs/newprint/4836397) Apply  Business Manager Salary $54,601.00 - $89,031.00 Annually Location Norfolk, VA Job Type Permanent Full-time Job Number 12887 Department Housing and Community Development Opening Date 02/19/2025 Closing Date 3/3/2025 11:59 PM Eastern + Description + Benefits + Questions Description The City of Norfolk is seeking a Business Manager to join an exciting opportunity with the new Department of Housing and Community Development. The Business Manager will coordinate all aspects of the department’s financial management, prepare and monitor the expenditure and revenue budgets, accounts payable and receivables, and oversee the daily business operations to include staff supervision, procurement, administrative functions, and payroll management. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. The Department of Housing and Community Development oversees a variety of housing and community development programs and services for those who wish to be a part of the City of Norfolk's vibrant communities. The department seeks to provide opportunities for City of Norfolk residents to live in safe, quality, affordable housing by developing, preserving, and revitalizing communities through responsible and transparent processes. Join us as we work to build great neighborhoods! Applicants from all backgrounds, including women, minorities and underrepresented communities are encouraged to apply. Essential Functions This role involves a combination of strategic oversight, operational management, staff coordination, and financial oversight, with an emphasis on driving department success through budgeting, procurement, marketing, and compliance management. Essential functions include but are not limited to: + Budget Management: Prepares and oversees departmental and capital improvement budgets, including compiling budgets for submission, managing expenditures and revenues, auditing financial systems and procedures for compliance with financial procedures and recommending improvements for efficiency. Conduct statistical analysis, prepare reports, manage procurement activities, participate in strategic budget discussions, formulate grant applications, and providing technical support to bureau managers on budgetary matters, policy and regulations. + Operations Oversight: Manages operations and departmental activities by planning and organizing projects, advises personnel on policies and procedures, administers procurement activity, evaluates operational requirements for effectiveness. Develops and implements new departmental policies and procedures, ensuring the safety and security of the office and conducts space management analysis and recommendations. Serves as department representative and liaison for various committees. + Staff Management: Directs and supports staff by prioritizing and assigning work, evaluates, trains and interviews employees, processes payroll, assists supervisors with problem resolution. , Consults with Human Resources on matters including performance appraisals, benefits, and disciplinary actions. Coordinates the employee appraisal process and maintain confidential departmental records. + Administrative Support: Conducts research, prepares reports, recommendations and correspondence, prepares, maintains and processes personnel records, assists with open enrollment, maintains and updates financial records of expenditures and distributes checks. Serves as a back up to the Administrative Assistant for making travel arrangements, coordinating training and conferences, and reviewing work orders, + Marketing Coordination: Develop and produce marketing materials, manage and update department webpages, and assist with special events. Facilitate promotional activities and collaborate with industry representatives to ensure compliance with contracts and marketing objectives. Prepare project-specific language for agreements and respond to research inquiries. + Purchasing and Compliance: Monitors purchasing functions, performs internal audits, enters and tracks payments, communicates with vendors, prepares purchase requisitions, monitors approvals for documents, documents checks issued to employees, communicates deadlines and department requirements, as well as analyzes and maintains contract tracking. + Special Projects: Performs related duties by organizing special projects, participating on committees, , managing the annual voice and data charge outs, preparing and maintaining lease and purchase certificates and completing other tasks as requested. Analyzes and recommends program and service updates. + Writes, submits and monitors grant activity including special grants. + Performs other duties as assigned. Education/Experience Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent. Three years experience in a supervisory position. Preferred Qualifications: •Proficiency in financial software, including the Advantage Financial Management System. •Experience in public procurement and contract management. •Strong project management skills and a proven ability to manage complex projects. •Extensive experience in managing large and intricate budgets. •Prior supervisory experience in a professional setting. Additional Information & Requirements Valid Driver's License may be required depending on assignment. Signing Bonus: This position is eligible for a one-time $5000 sign on bonus. + Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking. + Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization. + Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union. + Retirement If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction. If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction. + The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution. NOTE: The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type. Non-City Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions. 01 The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification. + I understand and will answer the following supplemental questions completely and thoroughly. 02 Are you a current or previous City of Norfolk employee? + Yes - I am a current City of Norfolk Employee + Yes - I am a previous City of Norfolk Employee + No - I am not a previous or current City of Norfolk employee 03 If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A." 04 Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment. 05 Please select the highest level of education you have completed. + Less than High School Diploma/Equivalency + High School Diploma/GED + Some College (6 months or more) + Vocational/Technical Degree + Associate's Degree + Bachelor's Degree + Master's Degree or higher 06 How many years of experience do you possess in a supervisory role? + No experience + Less than a year + 1-3 years + 3-5 years + More than 5 years 07 How many years of project management experience do you possess? + No experience + Less than a year + 1-3 years + 3-5 years + More than 5 years 08 Please indicate your veteran status. (A copy of your long form DD-214 may be required) + I am not a Veteran + I am a Veteran + I am a Disabled Veteran Required Question Employer City of Norfolk Apply Please verify your email address Verify Email