The Hydraulic Research Unit at the Utah Water Research Laboratory (UWRL) is seeking a dedicated and detail-oriented Business Manager II to provide comprehensive business and administrative support. The mission of the Business Services team is to enable, serve, and support the department with budgeting, reconciling expenditures and fiscal data, and information management. This role involves coordinating business and financial responsibilities between the Hydraulics unit and its customers, working closely with UWRL administration, strategic planning, and ensuring compliance in various financial activities.
This position will be considered for a hybrid in-state telework schedule in accordance with USU policy, with a majority of the time spent in the office and flexibility given within business needs.
Review of applications will begin November 1, 2024 with an anticipated start date in November 2024.
ResponsibilitiesBusiness and Administrative Support:
Provide business and administrative support to the Hydraulic Research Unit.Coordinate business and financial responsibilities between the University and its customers.Collaborate with UWRL administration in planning, developing, and maintaining policies and procedures for the Hydraulic Unit.Proposal Preparation:
Work directly with UWRL customers, in close collaboration with the Sponsored Programs Office (SPO), to ensure appropriate agreements are executed, and that customer forms and paperwork are filled out as part of the agreement. These forms include NDA’s, W9’s, company registrations and others.Review Requests For Proposals to verify proposal compliance.Prepare and review budgets, complete necessary paperwork, and submit proposals into Kuali.Track proposal status and needs for the Hydraulic Unit.Contracts Management:
Manage, track, and analyze financial activities on Hydraulic contracts to ensure compliance.Complete journal vouchers, labor distributions, and reallocations to ensure timely and accurate processing.Verify and enter amendments and budget changes into Kuali.Prepare invoices, track accounts receivable, and complete the close-out process on contracts.Payroll Management:
Review timesheets for Hydraulic faculty, staff, students, and hourly employees to ensure proper contract expenses.Supervise the input of full-time employees’ time.Perform human resource functions including timesheet verification.Financial Reporting:
Prepare and design financial reports for individual faculty and group reporting.Use reports to ensure financial accuracy, make comparisons, and assist with planning.Daily Financial Activities:
Manage daily financial activities and provide support/training to employees assisting with these activities within the Hydraulic Unit.Oversee travel preparation and reconciliation, review and approve p-card purchases, support purchasing decisions, and submit transactions into EZ-Buy. QualificationsMinimum Qualifications:
Bachelor’s degree in a business field plus three years of experience; OR an equivalent combination of education plus experience is required.
Preferred Qualifications:
Knowledge of USU’s Banner, Kuali, AggieTime, EZ-Buy, Argos, ServiceNow systems.Knowledge of contracting processes and associated local, state, federal, and other regulations.Familiar with USU Policies and Procedures.Proficiency with Microsoft Suite and document sharing systems such as Box, Google Drive, and Outlook.Knowledge, Skills, and Abilities:
Knowledge of finance enterprise systems and software.Computer skills, including Excel and Windows.Knowledge of management reporting systems.Knowledge of finance, accounting, budgeting, and cost control procedures.Ability to train and lead staff.Problem solving and critical thinking skills.Knowledge of contracting process and associated local, state, federal, and other regulations.Ability to develop and maintain recordkeeping systems and procedures.Skilled in budget preparation and fiscal management.Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.Expert knowledge of financial principles, practices, concepts, and that analysis of reports of financial data.Core Characteristics:
As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:
Take initiative.Maintain confidentiality.Be accountable.Behave ethically.Be honest and trustworthy.Demonstrate a strong work ethic.Be inquisitive.Be detail oriented.Be self-motivated.Efficiently manage multiple tasks.Be a team player.Be committed to improving USU. Required DocumentsAlong with the online application, please include:
Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"Cover letter to be typed/pasted at the end of your application
Please do not attach cover letter in the Candidate Profile; you will be instructed to copy and paste this later on in the application.
**Document size may not exceed 10 MB.**
Advertised Salary Minimum $60,000; Commensurate with experience, plus excellent benefits ADAEmployees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
College/Department HighlightsFor more than 50 years, the Utah Water Research Laboratory (UWRL) has conducted practical research in the State of Utah, the nation, and the world directed at solving water-related challenges, informing water policy and management, and training the next generation of water experts. As the oldest and one of the largest university-based water research facilities in the United States, we strive to generate the knowledge needed to solve pressing water problems now and in the future. For more information, please visit: https://uwrl.usu.edu/.
University HighlightsFounded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.
Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
About the Region
U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation.
*updated 04/2024
Notice of Non-discriminationIn its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
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