Apply now to join FAU on its race to excellence.

For more information on everything FAU has to offer, please visit www.fau.edu/jobs. 

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Business Operations Coordinator – Boca Raton, FL.

Summary of Responsibilities include:

Administer, review and complete day-to-day financial transactions in Workday for departmental/non-central units within the University efficiently and effectively. This includes the following functional areas: accounting, procurement, payables, accounts receivable, HR/payroll, grant post-award, and other areas as determined by Financial Affairs leadership.

Monitor and analyze accounting allocations and spending data for departments/non-central units; track budget balances and measure actual performance against the budget.

Prepare dept/unit(s) budgets, and conduct general ledger reviews, perform routine account reconciliations, and ensure transactions are recorded accurately.

Maintain compliance with university policies and procedures

Organize and prioritize workload requirements to meet deadlines, goals and objectives.

Conduct monthly forecasts and variance analyses and generate ad hoc management reports as requested.

Oversee accounts receivable including timely invoicing, collections, and payment reconciliation as/if required by they department.

Provide exemplary customer service and support to all stakeholder groups and central Financial Affairs leadership.

Create and maintain comprehensive business process documentation.

Perform other job-related duties and projects as assigned by leadership.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

State retirement options including tax-deferred annuities and Roth 403(b) plans. 

State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service 

Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php 

Sick Leave Pool Program 

Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf  

Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

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The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: www.bdb.org/apartments  

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Preferred Qualifications/Skills:

4+ years of experience in finance, accounting, business management or a related field, ideally within a non-profit or higher education business office setting.

Advanced proficiency in financial analysis tools such as Microsoft Excel, including formulas, pivot tables, XLOOKUPs, and charts.

Strong skills in data analysis, trend identification, and storytelling through data.

Demonstrated experience in critical thinking, problem-solving, and analytical decision-making.

Workday and Adaptive Planning experience highly preferred.

Excellent organizational skills with meticulous attention to detail and accuracy.

Proven ability to effectively communicate with leadership and senior management, including the preparation and presentation of financial reports and recommendations.

Demonstrated commitment to customer service and ability to foster and maintain partnerships with various stakeholders.

Experience in higher education preferred.

Salary:

$65,000 - $80,000 per year.

College or Department:

UCN: University Controller

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8:00 A.M. - 5:00 P.M. Some weekend work from time to time will be expected.

Application Deadline:

2024-10-02

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711