Job Title: Business Operations Coordinator

Job Description

We are seeking a Business Operations Coordinator/Administrative Assistant to support the Director of Operations. This role involves executive assistant-related duties to ensure seamless operations. The ideal candidate will manage onboarding and offboarding processes, provide tech support for new hires, handle team scheduling and calendar invites, update reports in Excel and Smartsheets, take notes during MS Teams meetings, and create or update PowerPoints for client presentations. Additionally, the candidate will be responsible for updating organizational charts with new team member information and contacts, maintaining organization, and fostering a positive attitude among internal team members.

ResponsibilitiesManage onboarding and offboarding processesProvide tech support for new hiresHandle team scheduling and calendar invitesUpdate reports in Excel and Smartsheets to track projectsTake notes during MS Teams meetingsCreate or update PowerPoints for client presentationsUpdate organizational charts with new team member information and contactsMaintain organization and a positive attitude among internal team membersEssential SkillsOperations and/or administrative or EA experienceOutstanding organizational and time management skillsExemplary attention to detailExpert knowledge and use of Microsoft PowerPoint, Excel, Word, and OutlookFamiliarity with Smartsheet, Workday, and Box is strongly preferredHigh level of integrity with unmatched work ethicAbility to adapt quickly and navigate ambiguity with confidenceCritical thinking and problem-solving skillsTeam player with the ability to work independentlyHigh level of professionalism with excellent customer service skillsAbility to handle sensitive information with discretionStrong and credible verbal and written communication skillsWillingness to take on new challenges, responsibilities, and assignmentsAdditional Skills & QualificationsExperience with project coordination and space planningExperience in organizational design and project planningExperience in data entry and customer serviceExperience in administration and leadership rolesWork Environment

This role requires the candidate to be onsite four days a week, with the option to work from home on Fridays. The candidate will mainly support the Director of Business Operations and is expected to be a team player. This position covers for a team member on maternity leave and is expected to go through a specific contract period (Monday-Friday).

Pay and Benefits

The pay range for this position is $29.00 - $35.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Beaverton,OR.

Application Deadline

This position will be accepting applications until Feb 1, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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