Business Operations Manager
Montana State University
Position Details Position Information Announcement Number STAFF - VA - 25203 For questions regarding this position, please contact: Eric Belasco
eric.belasco@montana.edu
406-994-3706 Classification Title Admin Assoc IV Working Title Business Operations Manager Brief Position Overview The Business Operations Manager position provides high level administrative and management support to the operation of the Department of Agricultural Economics and Economics (DAEE). This includes assisting the Department Head in all executive assistant capacities; supervising staff; initiating all HR activities such as employee onboarding, offboarding, payroll, appointment, and recruiting; coordinating all events, including conferences and community lectures; and administering the day-to-day operations of the department. Position Number 4M0157 Department Agricultural Economics & Economics Division College of Agriculture/MAES Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation Exempt from Collective Bargaining FTE 1.0 Benefits Eligible Eligible Salary $20.49 - 25.61 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details General Statement MSU was founded in 1893 as the Agricultural College of the State of Montana. Today, the College of Agriculture is an integral part of fulfilling MSU’s land grant mission serving the sons and daughters of our state. The Montana Agricultural Experiment Station (MAES) creates opportunities for students and faculty to excel through hands-on learning; to serve through campus and community engagement; to explore unique solutions to distinct and interesting questions; and to connect Montanans with the global community. Duties and Responsibilities Administrative Support/Office Management Act as Executive Assistant to the Department Head to co-facilitate overall department operations. Oversee faculty retention, tenure, and promotion process. Arrange logistics for events, conferences, and lectures, including participating in events as on-site staff. Serve as the primary departmental liaison with Deans’ and Director’s office and provide backup support for Dean’s office BOM.
Personnel and Payroll Process documents and perform search support duties for all aspects of recruitment and hiring of professional employees, faculty, and classified staff. Ensure DAEE employees are paid in a timely manner and work to solve payroll-related discrepancies. Communicate relevant changes in personnel and process, and ensure annual evaluations are completed for all applicable employees.
Supervision Supervise the DAEE Administrative Associate III and Program Coordinator II classified staff positions. Maintain and model a professional and collegial office climate. Required Qualifications – Experience, Education, Knowledge & Skills Bachelor’s degree and progressively responsible administrative experience with an emphasis on customer service in a main office setting or an equivalent combination of relevant education and/or experience. Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability with close attention to detail, while maintaining a positive and professional demeanor. Advanced proficiency in Microsoft Word and Excel, with experience formatting professional documents. Preferred Qualifications – Experience, Education, Knowledge & Skills Demonstrated supervisory experience. Experience working in an academic department in a higher education setting. The Successful Candidate Will Possess the ability to maintain confidentiality of records and information. Possess excellent verbal and written communication skills to effectively and confidently communicate with employees, students and the public in person, over the phone and by email. Possess demonstrated ability to exercise sound judgment in decision making and interpretation when applying organization policies and procedures. Be able to work independently with minimal supervision as well as work effectively as a member of a team. Establish and maintain cooperative working relationships with co-workers and other departments and staff across campus. Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? Yes Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on December 23, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions
eric.belasco@montana.edu
406-994-3706 Classification Title Admin Assoc IV Working Title Business Operations Manager Brief Position Overview The Business Operations Manager position provides high level administrative and management support to the operation of the Department of Agricultural Economics and Economics (DAEE). This includes assisting the Department Head in all executive assistant capacities; supervising staff; initiating all HR activities such as employee onboarding, offboarding, payroll, appointment, and recruiting; coordinating all events, including conferences and community lectures; and administering the day-to-day operations of the department. Position Number 4M0157 Department Agricultural Economics & Economics Division College of Agriculture/MAES Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation Exempt from Collective Bargaining FTE 1.0 Benefits Eligible Eligible Salary $20.49 - 25.61 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details General Statement MSU was founded in 1893 as the Agricultural College of the State of Montana. Today, the College of Agriculture is an integral part of fulfilling MSU’s land grant mission serving the sons and daughters of our state. The Montana Agricultural Experiment Station (MAES) creates opportunities for students and faculty to excel through hands-on learning; to serve through campus and community engagement; to explore unique solutions to distinct and interesting questions; and to connect Montanans with the global community. Duties and Responsibilities Administrative Support/Office Management Act as Executive Assistant to the Department Head to co-facilitate overall department operations. Oversee faculty retention, tenure, and promotion process. Arrange logistics for events, conferences, and lectures, including participating in events as on-site staff. Serve as the primary departmental liaison with Deans’ and Director’s office and provide backup support for Dean’s office BOM.
Personnel and Payroll Process documents and perform search support duties for all aspects of recruitment and hiring of professional employees, faculty, and classified staff. Ensure DAEE employees are paid in a timely manner and work to solve payroll-related discrepancies. Communicate relevant changes in personnel and process, and ensure annual evaluations are completed for all applicable employees.
Supervision Supervise the DAEE Administrative Associate III and Program Coordinator II classified staff positions. Maintain and model a professional and collegial office climate. Required Qualifications – Experience, Education, Knowledge & Skills Bachelor’s degree and progressively responsible administrative experience with an emphasis on customer service in a main office setting or an equivalent combination of relevant education and/or experience. Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability with close attention to detail, while maintaining a positive and professional demeanor. Advanced proficiency in Microsoft Word and Excel, with experience formatting professional documents. Preferred Qualifications – Experience, Education, Knowledge & Skills Demonstrated supervisory experience. Experience working in an academic department in a higher education setting. The Successful Candidate Will Possess the ability to maintain confidentiality of records and information. Possess excellent verbal and written communication skills to effectively and confidently communicate with employees, students and the public in person, over the phone and by email. Possess demonstrated ability to exercise sound judgment in decision making and interpretation when applying organization policies and procedures. Be able to work independently with minimal supervision as well as work effectively as a member of a team. Establish and maintain cooperative working relationships with co-workers and other departments and staff across campus. Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? Yes Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on December 23, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions
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