Job Title

Business Operations Support

Job Description Summary

This is a pivotal support role within Finland working closely with CFO Nordics, Finland mgmt team and the business teams, overseeing operational Finance activity. Work alongside and be first point of contact for the external services providers and see to that Finance activities are performed with good governance and in timely manner.

Job Description

Finance System user

Be a familiar user of the Netvisor system.

Be a familiar user of the online banking tool.

Be first line of contact for business & CW Finance as well as all other functions (HR, Legal, TDS, etc.) for Finland.

Be familiar with the CW finance system set up.

Accounts Payable

Be expert on Coding for location / country.

Be first point of contact for external service providers (e.g., Harald) for accounts payable queries, etc.

Where necessary, ensure training of staff and ongoing compliance with company processes.

Review and approve invoices where appropriate.
 

Billing

Assist the business with administration tasks for billing.

Be first point of contact for CW Finance, business and external service providers (e.g., Harald) for billing queries.

Have a basic understanding of VAT and how it affects business operations (invoicing, payments, etc.).
 

Revenue Recognitions

Understand global revenue recognition requirements.

Where necessary, ensure training of staff and ongoing compliance with company processes.

Managing revenue recognition reporting and global requirements for Finland in cooperation with CFO Nordics.
 

Debt Management

Overview and management of the Aging of AR.

Drive collection activities together with business.

Set up a proper collection process to minimize provision of Bad debts. Should follow local requirements and also CW processes.
 

Treasury and Bank reconciliation

Monitor cash and make weekly cash forecasts to Treasury.

Work with provider Harald to manage monthly bank reconciliations

Monitor supplier payments quality of service.
 

Reporting FP&A

First contact for C&W finance team.

Manage CW reporting requirements and processes in cooperation with CFO Nordics.

Work with local management, CFO Nordics and other stakeholders to prepare budget and forecasts.

Work together with CFO Nordics on analyzing performance against Budget and Forecast. Deep understanding of the P&L monitoring the deviations vs the expected figures, identifying risks and proposing solutions.

Be an important part of gathering information for MBR (Monthly Business Review) meetings in cooperation with CFO Nordics.
 

Controllership

Manage and secure Finland is closing the monthly books in timely manner.

Making sure quality meet CW standards and that proper reviews has been done before reporting is done.

Work alongside provider Harald to secure good governance and compliance is met.

Review balance sheet reconciliations made by provider Harald.
 

Proc​urement

Understand local and global policies on vendor engagement / management

Be key point of contact for location / country on vendor engagement / management

Where necessary, ensure training of (new) staff and ongoing compliance with company vendor policies and practices

Manage vendor relationships together with the operational point of contact - supervise local purchasing and supplies inventory

Co-ordinate new supplier set up – ensuring all checks completed
 

Compliance

Work with the business to facilitate conflict checks.

Support and work with Compliant on AML requirements

Where necessary, ensure training of (new) staff and ongoing compliance with company vendor policies and practices
 

Executive Management Support

Provide support to senior management, as needed.

Work closely with the Finland LM Management Team and their relevant requirements.
 

Qualifications, skills & Personal Qualities:

Broad Finance experience in an international professional services firm or related (corporate) environment.

Able to effectively develop and manage relationships across all levels and cultures.

Excellent organizational, managerial and problem solving skills.

Ability to define and communicate clear business objectives and desired outcomes.

Ability to anticipate and proactively resolve issues, be an effective multitasker, and remain flexible to a dynamic schedule.

Possess a high degree of self-confidence and executive presence.

Ability to analyze and interpret difficult situations, and provide recommendations for resolution.

Manage highly confidential information and exercise discretion, professionalism and diplomacy in all interactions.

Excellent written and oral communication skills in Finnish and English. Swedish is an advantage.

Careful attention to detail.

Ability to properly prioritize and work multiple tasks

Advanced technical skills using MS Office (Outlook, Word, Excel and PowerPoint).

Familiarity with web-based applications and communications would be an advantage

High-level executive support or general human resources experience would be an advantage.

INCO: “Cushman & Wakefield”