Overview The Business Services Associate will provide executive administrative support, streamlining processes, communication and activities across the business unit. Responsibilities + Partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations of their department + Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested + Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc.) to identify opportunities to streamline workflows, to prioritize key business activities and develop solutions + Develop and maintain strong, credible relationships across business units and deliver business results + Respond to changing situations and encourage and help others to do the same + Manage conflicting priorities and be comfortable in a fast-paced environment + Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge + Manage all operational detail and issues independently-take ownership for completion + Prepare reports or replies to inquiries, selecting relevant information from a variety of sources + Assist in moderately complex project coordination and support departmental initiatives + Manage complicated business calendars in Outlook + Maintain confidential records and files + Assist with agendas, presentations, handouts, and other written materials for distribution at meetings + Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc.) + Manage complex travel schedules-both domestic and international. Complete expense reports following company guidelines + Ethics & Compliance – Complete required SOPs in designated time frame + Complete all requests in time frame allotted + Mentor and develop Administrative Assistants, as required + Performed other assigned tasks as needed Qualifications + Minimum of 3+ years of experience working in a fast-paced, Corporate environment + Experience working in the pharmaceutical industry preferred + Generally, supports VP(s) & Teams + Proactive and solution minded. Able to make independent and high-quality decisions + Strong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations) + Must be creative and innovative + High level of proficiency with all Microsoft Office Suite applications; tech savvy, strong computer skills + Exhibits outstanding customer service; keeps customer first + Results and quality driven + Dependable, dedicated; strong team player + Demonstrates professional judgment and strong decision-making ability based on company policy and precedent; able to work with minimal supervision. + Excellent interpersonal skills to manage interaction with all levels of internal staff and outside contacts + Exceptional oral and written communications skill + Ability to manage multiple projects and priorities, some project management experience required. + Ability to track action items, metrics and timelines + Capable of managing, coordinating and consolidating slide decks + Highly organized, proactive, and motivated; ability to think strategically + High energy; calm under pressure + Flexible schedule and ability to work late hours if needed due to project demands + 3 P’s – Passion, Positivity, and Productivity What We Offer: Competitive pay & benefits! Comprehensive training and development programs that prepare employees to advance from within. A company focused on creating a positive work and client environment. Employee discounts on entertainment, products, and services nationwide! Come Join Our Team! Job LocationsUS-NJ-PRINCETON Posted Date7 months ago(11/10/2023 4:55 PM) Requisition ID 2023-16994 # of Openings 1 Category (Portal Searching) Administrative/Clerical Position Type (Portal Searching) Regular Full-Time