Roles and Responsibilities  

 

Purchase Requisition (PR) Review

 

Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR Provide support in identifying thetype and methodof procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

 

Strategic Sourcing for Capex, Opex,Bulk Material &Services

Contribute to the strategic sourcing process by participating in activities such as:

Selection of biddingprocess, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category Preparing the request for information (RFI)document for bidderevaluation Identification of potential bidders who meetthe requirements (usingCompany vendor database, Supply market analysis, advertisement or recommendations from other teams) Preparation of the Request forProposal (RFP) document Organizing and planning pre-bid meeting basedon the queriesand communication requirements from vendors Technical and Commercial bid evaluation of vendors Conducting fact-based negotiations with shortlisted bidders Preparation of Notefor Approval (NFA)for selected bidder(vendor) and obtaining required approvals as per DoA

 

Contract Preparation and Order Placement

 

Prepare contract document as per statedprotocols & standard templates Set up the approved contract record within the ERP system,using the appropriate system steps and functionality

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Core Procurement

 

  Maintain the contract document for futurereference as perdefined document management policy Send the contract to vendor and all identified stakeholders Collate the AdvanceBank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements

 

Procurement through Rate Contracts:

 

Based on approved NFA, prepare, reviewand issue ratecontracts Prepare master outlineagreement (OA) in ERP systembased on ratecontract Prepare PO / SO for procurement undervalid rate contract    

 

Post Order Management

 

Prepare Billing BreakUp and getit uploaded in SAP, if applicable Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. Facilitate closure of contracts and take necessary actions Manage inbound logistics services for otherEx-Works Domestic Supplies Execute contingency plansin case of immediate business requirements

 

 

 

 

 

Associated Procurement Activities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Supplier Management

Supplier/ VendorIdentification and Onboarding

 

Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation Prepare vendor evaluation criteria for thecategory in consultation with quality, engineering and project management & control departments Check details of forms submitted by vendor for their completeness and validity of documents Coordinate with Quality/Engg /User team for vendor assessment if required If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor Input required data and documents into the MDG Ariba systemto get vendorcode created in SAP

 

 

Supplier/ VendorPerformance Management

 

Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:

Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated Preparation of vendorperformance evaluation criteria and frequency of evaluation for each vendor segment Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement

 

 

Supplier/ VendorEngagement

 

Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business ​  

 

 

 

Data management

Data Analytics

 

Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories Identify and seek opportunities to improve efficiency and value by analysing data Contribute to action planning and implementation based on data analytics performed for assigned categories

 

 

Key Interactions Internal External Work closely withrelevant internal stakeholders to complete the ordering within the estimated cost, approved budget and time schedule Interact with existing partners and vendors to reinforce working relationship, strengthen collaboration, track bids & project deliveries and mitigate risks if any

 

Partner with the Finance &Accounts team fordriving payments and signoffs Interact with potential suppliers/ vendors and build strategic relationship with them with the objective of leveraging themfor business advancement in the future Interact with Quality /User/Engg Team for vendor assessment/development and other technical matters related to procurement  

 

 

 

Key Result Areas (KRAs) & Key Performance Indicators (KPIs)   KRA KPI

For assigned category/ categories:

[No.] PR Pendency as per applicable SLA [INR] PR Pendency as per applicable SLA

Core Procurement                            ►  % adherence to budget allocated for assigned category purchase as perplan

Percentage adherence to purchase lead times Reduction in coststhrough localization of buying Reduction in costson account of alternate sourcing Reduction in costsdue to VA VE (ValueAnalysis Value Engineering) initiatives

 

Associated Procurement Activities

Adherence to the purchase relatedSOPs Adherence to timelines for preparation and submission of purchase relatedMIS Adherence to TAT for responding to queries of Internal Departments/ Vendors Adherence to TAT for issueof purchase orders Adherence to timelines for preparation and submission of Department MIS Adherence to Department SOPs Accuracy and comprehensiveness of purchase relateddocumentation Contributions made to Knowledge Management initiatives in theDepartment per year  

 

 

Supplier Management

For assigned category/ categories:

[%] Assessment of capability of existing/potential suppliers as per the plan [%] Implementation of countermeasures by the suppliers to augment their capabilities [%] Adherence to the SLAs by the suppliers [%] Release of supplier payments as per thetimelines

Education

Bachelor's degree in engineering in any discipline

General Experience

More than 5 years of experience in supply chain management, procurement and related area.

Technical Experience

Hands-on experience in executing contractsand entering into commercial transactions for Capital Goodsof medium/ large size Infrastructure projects, estimation and cost Engineering Experience in workingwith eProcurement systemsand tools (SAP, Ariba or any other procurement management tool, reverse auctions, etc.). Demonstrate methodical and precise approachtowards commercial and contractual execution Knowledge of the overall purchasing process, strategic sourcing, and procurement relatedsystems and supplier relationship management

 

Basis the type of Category/ Categories, knowledge and experience of Electrical/ Mechanical/ Civil procurement may be required