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Job Summary Evaluates and processes complex maintenance, repair and operations (MRO) material purchase requests. Reviews requests for completeness, appropriateness of purchase, and bid specifications according to reporting procedures and forwards incomplete orders for further processing.  Checks inventory records to determine availability of requested materials prior to ordering. Investigates order requests and trends for inventory stocking opportunities. Acts as an advocate for the inventory initiative - right part, right place, right time.   Requests and analyzes supplier quotations. Works with Procurement on Request for Quotations/ Proposals (RFQ/ P) when appropriate or required by purchasing policy and evaluates supplier quotations/ proposals. Selects and/ or recommends supplier to fill the material request. Works with Vendor Management to onboard new vendors and/or update current vendors.   Places orders using University' s ordering methods based on spend and signature authority. Manages PCard use and purchases along with expense reporting.  Acts as liaison between the University and the supplier to make sure orders are delivered on time. Expedites shipments and confirms delivery locations, based on the demand.  Actively follow-ups on orders inclusive of requests for proof of delivery for checks against order. Resolves issues as needed with problem invoices. Communicates with supplier for customer returns.  Develops and maintains necessary records and files for efficient operation.   Receives and responds to customer concerns and inquiries. Informs customers by FMS notelog, email or telephone of order information, such as unit prices, shipping dates, and any anticipated delays.   Performs other duties as assigned by supervisor, including support of other areas of the organization with ordering and follow-up duties as necessary.  

 

Required Qualifications*Proven knowledge in the procurement of maintenance, repair and operations (MRO) materials and parts, to include plumbing, HVAC, electrical, hardware, tools, fasteners, sheet metal, lumber, and door hardware  Purchasing and/ or inventory management experience.  Must have 5-7 years experience in inventory management.  Must have 5-7 years experience in procuring MRO materials. Computer/ keyboard data entry skills and experience.  Proven ability to coordinate several tasks simultaneously. Must perform due diligence in sourcing for MRO parts and materials. Ability to develop and maintain supplier relationships. Demonstrated ability to foster and maintain positive relationships with internal and external customers.  Superior communication skills. Ability to communicate effectively at all levels, with professionalism, tact and diplomacy.  Excellent customer service skills. Proven ability to communicate with persons outside the organization, including customers, in person, in writing, or by telephone or e-mail.  Demonstrated organizational and analytical skills.  Proven research and problem solving skills necessary.  Ability to work effectively in a team environment as well as independently. Proficient in Microsoft Office (Word, Excel, PowerPoint, Visio) and Google equivalent applications.  Prior experience in a service related industry. 
 Desired Qualifications*Ability to recognize process improvement opportunities and champion them through to implementation.  Knowledge of University of Michigan administrative systems, including M-Pathways, M-marketsite, AiM/ FMS.  Knowledge of University of Michigan Procurement policies and guidelines.  Knowledge of AiM/ FMS work management, inventory, and purchasing modules. An associate's or bachelor;s degree in Business Administration or Supply Chain Management .Work Schedule

Monday - Friday

7:00 am  - 3:30 pm

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

F&O is a positive organization dedicated to the principles of being respectful, collaborative, solutions-based, and proactive.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.