Key Responsibilities:

Administratively supporting all aspects of the buying process Ensuring timeous placement of orders onto the purchasing system Maintaining a control system for the sample room Compiling, balancing, and updating spreadsheets and reports Maintaining quality assurance control and audit of samples All preparations prior to presentations  Completing all administrative documentation that is related to loading products into the TFG system Building constructive and mutually beneficial relationships with suppliers Communicating with suppliers to gather all information required to load product Processing of all amendments and communicating changes to relevant parties Supporting the customer service team in resolving product and order queries and complaints and product sourcing and pricing queries Managing orders through the critical path process Pulling of weekly reports on incoming stock and liaising with suppliers for keep samples  Managing sample process between retail and production Prepping of product and documents for quarterly SWOT's  Able to do a Comp Shop on their own  Pulling samples / images for weekly sales reports or product meetings as requested by the buyer Assisting Buyers with order placements Maintaining the retail sample room Assist with coordination of QA samples 

Qualifications and Experience:

Matric, Higher Certificate or Diploma  Buying Admin experience  Understanding of the clothing retail Cycle and Buying Process  A good working knowledge of the current computer software packages (knowledge of Excel, Word & E-mail would be preferable).

Skills: 

Uses a structured approach to effectively manage tasks Analyses complex situations and formulates effective strategic plans  Builds meaningful connections and establishes relationships Leverage’s market and business insights in the delivery of their work

Behaviours: 

Takes accountability and ensures others are held to account on agreed upon performance targets Be highly organised, numerate, and have exceptional coordination ability  Have excellent interpersonal skills and be able to build and maintain working relationships incl. being helpful and assisting where necessary in the department.  Show initiative, be proactive, enthusiastic, and self-motivated  Have high energy levels  Have the ability to multi-task and be flexible  Excel in a pressurised environment  Have a problem-solving approach to work  Able to work with a large workload and remain efficient  Must be able to work with a team  Must possess a positive attitude 

Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act.

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