Calibration and Preventative Maintenance Administrator Job Description Support the Site Instrument Officer and Site Preventative Maintenance Officer during the execution of the Calibration and Preventative Maintenance (PM) Program. Ensure compliance with all Calibration and Preventative Maintenance Program Procedures. Using the Computer Maintenance Management System (CMMS), administer the review of work orders in compliance with procedures and practices. This includes asset data entry and revisions, such as updates to asset status, job plans, and data sheet revisions. Responsible for uploading and maintaining appropriate calibration and PM documents. Perform asset data entry using CMMS forms, ensuring necessary signatures and routing via Adobe Signature. Review, sign, and upload completed forms in CMMS. Affix asset labels when necessary. Generate and distribute monthly Calibration and PM work order reports to end users and the CAL/PM Team. Generate metric reports and other relevant reports in CMMS to assess program performance and identify areas for improvement. Collaborate with end users and vendors to coordinate the shipping and receipt of assets for servicing, ensuring that calibration and PM documents are collected for accurate CMMS updates. Escort vendors when necessary. Initiate Calibration and PM non-conformances. Provide backroom support for internal and external audits and investigations related to Calibration and PMs. Provide regular communication with Engineering and Quality representatives as necessary to assist in resolving calibration and PM issues. Responsibilities + Support the Site Instrument Officer and Site Preventative Maintenance Officer during the execution of the Calibration and PM Program + Ensure compliance with all Calibration and Preventative Maintenance Program Procedures + Administer the review of work orders in CMMS in compliance with procedures and practices + Perform asset data entry and revisions in CMMS + Upload and maintain appropriate calibration and PM documents + Generate and distribute monthly Calibration and PM work order reports + Generate metric reports in CMMS to assess program performance + Coordinate shipping and receipt of assets for servicing + Initiate Calibration and PM non-conformances + Provide support for internal and external audits and investigations + Communicate regularly with Engineering and Quality representatives to resolve issues Essential Skills + Project coordination skills including time management and prioritization + Proven experience with a degree in a science-related field preferred, or a high school diploma at minimum + Pharmaceutical and/or GMP experience preferred + Experience with CMMS or similar software preferred + Experience in a technical administrative role + Proficiency in Microsoft Office applications + Computer proficient + Detail-oriented and organized + Ability to work independently in a regulated environment + Effective communication skills + Knowledge of Good Documentation Practices and Good Manufacturing Practices Additional Skills & Qualifications + Ability to thrive in a fast-paced environment + Experience in consumer products, pharmaceuticals, personal care industries, or other regulated environments is preferred but not required + Proven ability to perform as an individual and team contributor Work Environment The role is on-site five days per week, Monday through Friday. The work environment involves interfacing with multiple disciplines including Engineering, Quality, and Calibration and PM personnel. The role requires a high level of organization, attention to detail, and the ability to work independently in a highly regulated environment Pay and Benefits The pay range for this position is $25.00 - $30.00 • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Raritan,NJ. Application Deadline This position will be accepting applications until Dec 19, 2024. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.