Job Description:

PURPOSE

According to the prescribed policies and procedures of the organization including all applicable state, federal and accreditation regulations and under the general supervision of the Director of Capital Planning and Improvements, the Capital Planning Project Administrator will provide support to the asset management team to administer all functions related to capital planning and administration of capital projects across National Church Residences’ Affordable Housing portfolio. 

ESSENTIAL FUNCTIONS

Capital Needs Assessments (CNA):

Assist in the evaluation of properties for CNAs in accordance with departmental policies and procedures.Coordinate internal approvals for CNAs under the guidance of the Director of Capital Planning and Improvements.Order and track CNAs with vendors.Partner with Property Management and Asset Management to provide the required due diligence to the vendor, including ensuring internal reviews are completed.Ensure timely review and upload of final reports.

Documentation & Database Management:

Upload reports, client sheets, capital schedules, and capital project related documents to M-Files and Capital Planning Database.Process invoices related to CNAs.

Support Capital Projects:

Assist in obtaining internal approvals for Capital Needs forms .Administer construction contracts and process payment draws.Manage change orders and ensure documents are saved properly.

Portfolio Reporting & Support:

Assist in creating capital project and gap reports.Oversee tracking and submissions of projects over $50,000 to the Subsidiary Board of Directors.

General Asset Management Support:

Assist in other asset management functions as assigned.Create portfolio overviews and manage technical reviews.

Policy and Procedures:

Help create and implement policies guiding capital planning for Property and Asset Management teams.

EXPECTATIONS

Proficiency with modeling utilizing Excel. Working knowledge of Smart sheets preferred.Knowledge/experience in construction trades and/or construction managementSolid analytical and organizational skills and ability to multi-taskHighly-developed verbal and written communication skillsAbility to work independently and as part of a teamStrong project management proficiency.Proactive thinking with detail-oriented and creative problem-solving approachSelf-directed and self-managingMust adhere to all policies, procedures, terms and conditions set forth in the National Church Residences’ Employee Information Guide (EIG), the Code of Conduct, as well as any facility handbook, including but not limited to, corporate compliance, drug free workplace, safe work practices, all federal, state, local regulations and laws.With respect to Resident Rights, ensures all care is provided with respect and dignity for the residents/clients, their families and the staff. Reports all complaints made by residents/clients and/or families to the appropriate supervisors, reports all allegations of abuse, misappropriation of funds/resident property and/or any other corporate compliance, drug free workplace, safe work practices, all federal, state and local regulations and laws.Completes all annual education requirements timely, including but not limited to Compliance, Privacy, Security and HIPAA training and exhibits behavior as set forth by the Code of Conduct in the performance of their duties.Performs other duties as assigned.

JOB SPECIFICATION SHEET - Capital Planning Project Administrator

Education:           Bachelor’s degree in Finance, Real Estate, Construction Management or related field; or equivalent work experience required.

Experience:         A minimum of 5 years’ experience in program management related to multi-family asset management, preferably with focus on capital planning.

                            

Travel:                Minimal travel; Must have a valid driver’s license, automobile insurance and qualified to drive under the organization’s motor vehicle check.

Mental:               Must have the ability to speak, read, write and understand English. Requires excellent communication, comprehension, and interpersonal skills and have the ability to understand data and carry out verbal and written instructions. Must also possess strong leadership and team management skills, Excellent communication and interpersonal abilities, the ability to handle sensitive and confidential information with discretion and proficiency in using communication tools and managing documentation.

Skills:                    Must have good working computer skills with basic professional computer software (Microsoft Office suite, Windows, etc.) and the capacity for learning new software systems quickly. Must be self- directed with excellent organizational and presentation skills and the ability to manage tasks and assignments concurrently. Must have strong motivational skills and a high emotional intelligence quotient (EQ). Experience with Yardi, Forecast IQ and Construction Manager a plus

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, military status, disability, genetic information and/or any other characteristics protected by applicable law.