The Role

The Catering & Special Events Coordinator will be responsible to support the overall day to day operations for the special events and catering department.  In addition, this plan and execute events as assigned and will assist and support the Director of Catering & Special Events.

Company Overview:

Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.

Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.


Responsibilities::

 Plan, detail and execute catering requests for internal events and special events as assigned.  Create event orders, floor plans and event logistics reports.  Responsible for preparing and executing BEO meetings  Work in conjunction with the culinary team to select menu options for assigned events and track internal costs.  Create event orders for stadium ticketed events.  Assist the Director of Catering & Special Events with the planning and executing of catering orders for internal clients.  Provide appropriate documentation to the accounting department to generate post event invoices.  Plan and execute special events with range of experience as assigned.  Responsible for catering requests for College Football Games.  Support the catering operations for all stadium ticketed events and special events as assigned.  Attend various staff and stadium production meetings  Support the overall day to day operations for the catering department front of house to include: maintaining BEO documentation, generating change reports and weekly event tracking reports.  Monitor stadium calendar for catering requests.  Assist in overall special events preparation as needed.  Assist with onsite event management for front and back of house.  Develop knowledge of conflict resolution as it relates to special events planning and execution.  Assist and support the Director of Catering & Special Events.

Qualifications:

Minimum 1- 2 years in hospitality coordinator role Bachelor’s Degree a plus Working knowledge of culinary/food & beverage Detail oriented and experience in creating BEO’s Strong written and verbal communication skills. Interest and understanding of the special events and or hospitality industry. Computer Skills: Microsoft Office to include document formatting. Ability to work in fast-paced environment. Prior experience in creating BEO’s. Must be proficient in Microsoft Excel, Word, Outlook, and Power Point Microsoft Office document formatting. Knowledge of catering event order system; proficient in Reserve, Triple Seat, Venue Ops – A plus Knowledge of Social Tables, All Seated, Delphi Diagrams or Visio – A plus Extended work hours on event days Detailed oriented and organized Excellent Customer Service and ability to multitask Ability to work in fast-paced environment. Creative and ability to think outside the box.

 

Compensation: 

Competitive pay, commensurate with experience, and a generous benefits package that includes: medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

 

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands to finger, and handle controls. The employee frequently is required to reach with hands and arms. The employee is required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus.

 

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.