Working as an Administrative Officer, you will perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization. Your work responsibilities include but are not limited to:

 

General

General secretary and administrative work  All other admin matters that need to coordinate with team or firm-wide admin team (e.g., new year card, staff party, updating client mailing database, etc.)

Report

Preparing WIP & AR report for the team Collecting go-to-market status from all project managers, and reporting status of key pursuits/ monthly won & lost to the team Collecting information and generate reports for team/ administrative management i.e., staff utilization analysis, team performance analysis

Office maintenance

Producing and maintaining team manuals, procedures, protocols, templates Maintaining and updating clients’ database Maintaining and updating past/ on-going projects and fees for each project category Managing filing and folder/ cabinet system Monitoring/ updating/ maintaining any relevant team databases

Others

Research on client’s information, industry news, etc. Managing team petty cash reimbursement process and preparing record/ supporting documents for reimbursement Handling all quality risk management preparation and records Preparation of corporate documents Other ad hoc work

Requirements

A few years of experience in administration and/or secretarial support. Bachelor degree in Business Administration, Customer Services or other related Ability to communicate in English, both reading and writing Mature and able to prioritize tasks and manage stakeholders’ expectation Proficiency with MS Excel and other MS offices, including typing skills Experience in supporting budget planning and market research will be a plus Well-organized and detail-oriented