The Administrative Coordinator works as part of the Capital Region Supplemental Nutrition Assistance Program Education (SNAP-Ed) Program. The position provides high level administrative support and assists the supervisor with management tasks including reviewing staff expenses, program data recording/reporting, and staff time and attendance records.

Duties are varied, requiring a high degree of initiative and ability to plan short and long-term work projects, working in collaboration with a team and other staff. Requires making decisions within the established policies, guidelines and procedures.

We firmly believe in work-life balance and provide generous paid time off. This position is full-time. Compensation is paid at the rate of $26.49 per hour and includes 21 Vacation days, 14 Holidays, 3 Personal days and 12 Sick days annually. Excellent benefits package includes health insurance, free dental insurance, NYS Retirement (NYSLRS), and much more.

We strongly believe in diverse, equitable, and inclusive programs, job candidates must be committed to the same.

    

Application Instructions

In the My Information section be sure to enter your full name, address, email, and phone number(s).  

Include a cover letter, resume and at least three references (at least one who is a current or former supervisor or teacher).  To attach documents, under the My Experience section use the Select Files button to search for files or use the Drop Files Here box to drag documents into your application. If you plan to upload more than one document, click the Upload icon for each additional document. Please note, once your application is submitted you will not be able to change your submission or add attachments.  If you would like to add or update documents to your online application after submission, please contact Jim McNaughton, Association Lead Human Resources Manager, via e-mail jpm373@cornell.edu.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job with Cornell Cooperative Extension (External Candidate) for additional guidance.  

All Internal Applicants: Those who are currently employed by the Cornell Cooperative Extension Association indicated in this job posting must apply online via their employee Workday account, which may be accessed here: http://workday.cornell.edu/

Apply By

All applications must be received online by 11:59 pm on January 17, 2025. Position closing dates may change based on Association needs.

Required Qualifications

Associates Degree. A GED/High School Diploma plus 1 year of transferable functional experience may substitute for an Associate’s degree.

Experience relevant to the role of the position.

Ability to help ensure diverse, equitable, and inclusive environments.

Ability to perform moderately to highly complex administrative and accounting tasks.

Ability to meet occasional travel demands of the position.   A valid NYS driver's license and ability to drive and driving record acceptable for agency insurance coverage are required.

Ability to work occasional evenings and/or weekends.

Software Skills - MS Office Suite. Ability to use and manage data, databases, spreadsheets.

Communication Skills - Ability to read and interpret documents such as instructions and procedure manuals.  Ability to write routine correspondence. Ability to speak effectively with external customers and employees and demonstrate collaborative customer service skills.

Able to use good judgment and solve problems.

Ability to organize work into priorities and work independently.

Work Environment – In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works in a typical office environment. In addition, the position regularly lifts, moves, or transports materials and equipment. 

Preferred Qualifications

General bookkeeping experience.

Position Responsibilities & Essential Functions

Administrative Responsibilities:

Direction – 5%

Assist with planning program administrative functions (expenses, data, staffing, etc.). 

Management – 25%

Assist with managing program administrative functions (expenses, data, staffing, etc.).

Manage the Capital Region SNAP-Ed Program Evaluation and Reporting System (PEARS). Communicate with supervisor and staff to ensure accurate and timely data collection. Help evaluate the PEARS data surveys and processes as needed.

Assist with staffing management - reviewing and approving employee timecards, time off requests, schedules.

Quickly identify and report issues or problems that arise. Offer solutions to help ensure administrative needs are met.

Solve problems using appropriate policies and procedures. 

Coordination/Operation – 65%

Coordinate administrative functions for the program as needed or assigned.

Coordinate program data collection and reporting systems including by training staff, running reports, timely and accurate data submission, assisting with policy and procedures, serving on committees, etc. 

Coordinate meetings and events, agendas, Zoom sessions, etc.

Coordinate vendor relationships, quotes, invoices, deliveries, etc.

Perform basic accounting tasks – collect and audit staff shopping receipts, review and approve staff expenses, vouchers, budgets, and documentation, work with the supervisor and finance staff on the same.

Perform basic marketing functions – maintain regional calendar of events, create flyers and marketing materials, coordinate photos, maintain websites, social media posts, QR codes, etc.

Coordinate program materials and inventory.

Provide administrative support for staff including but not limited to programs, food demos, surveys, etc.

Professional Improvement – 5%

In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.

Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety – Applied to all duties and functions

Support the Association to maintain a safe working environment.

Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.

Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy – Applied to all duties and functions

Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.

Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

Aware of, and adheres to, established Cornell Cooperative Extension Association of Albany County policies, procedures and Cornell Cooperative Extension Skills for Success.

Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

Position Details

This is a full-time, nonexempt position, 37.5 hours/week. Compensation paid at the rate of $26.49 per hour. Excellent benefits, based on eligibility, including:

Generous paid time off (vacation, personal, sick, and holiday pay)

NYS Health Insurance Program (including free Dental Insurance)

NYS Retirement (NYSERS)

Long-Term Disability Insurance

Total Care Employee Assistance Program (EAP)

Voluntary Tax Deferred Annuity Plan

Voluntary Flexible Spending Accounts

Voluntary Group Universal Life Insurance

Voluntary Personal Accidental Insurance

Voluntary Legal Plan Insurance

Voluntary Long Term Care Insurance

Voluntary Auto and Homeowner’s Insurance

Voluntary Pet Insurance

Voluntary New York’s College Savings Program

ClearPoint Credit Counseling Solutions

No relocation or VISA Sponsorship available.

For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail jpm373@cornell.edu or phone (518) 765-3503.

http://albany.cce.cornell.edu/

  

Job Title:

Association Operations Coordinator II

Level:

004

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Jim McNaughton

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.  Per NYS Law, county and regional extension service associations are subordinate government agencies.  This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.