Job Introduction Ascot Racecourse is seeking a highly organised and detail-oriented Cellar Administrator to support our Beverage Department. This role is integral to ensuring the smooth operation of stock management, invoicing, and reporting processes, as well as providing operational support on race days.

About the Role

The successful candidate will be responsible for the administration and coordination of cellar operations, including invoice processing, stock reconciliation, supplier liaison, and compliance monitoring. Working closely with internal teams and external suppliers, the role requires excellent organisational skills, attention to detail, and the ability to work efficiently under pressure.
Service Delivery:Ensure smooth service delivery to internal and external customers.Produce stock sheets and keep filing up to date.Build relationships with suppliers.Regularly update Safe Systems of Work for the Beverage Department.Administrative Support:Manage the Cellar office, keeping accurate records.Order stationery, uniforms, and manage access passes.Share supplier allergen updates with relevant teams.Liaise with departments on product stocking, pricing, and planograms.Update Write-Off Summary after stocktakes.Assist with SOP creation and review.Cellar Operations:Assist with stock-taking, procurement systems, and drink recipe cards.Ensure order accuracy and correct invoice pricing.Input inventory data and highlight recounts.Organize annual stock take and post-race spot checks.Generate internal and external stock cross-charges.Record cellar allowances like out-of-date stock and breakages.Order & Invoice Management:Log daily orders and manage goods receipt files.Match purchase orders with delivery notes and invoices.Resolve invoicing or credit note issues with suppliers.Record cleaning schedules and check deliveries.Health & Safety Compliance:Maintain H&S records and support training.Update risk assessments and collaborate with the HSE Manager.Report accidents/near misses to the relevant managers.Support operations during major events like Racedays and Royal Ascot.Skills & Experience Required:Strong organisational and administrative skills with excellent attention to detail.Proficiency in MS Excel, Word, and Outlook.Effective communication and interpersonal skills, with the ability to liaise with multiple stakeholders.The ability to work under pressure and to strict deadlines.A proactive and team-oriented approach.A passion for high-quality service delivery in the hospitality sector.What We Offer:The opportunity to work at one of the world's most prestigious racecourses.A dynamic and collaborative working environment.Employee wellbeing programs and professional development opportunities.A commitment to sustainability and diversity & inclusion initiatives.If you are a motivated and detail-driven professional seeking a rewarding role within a world-class venue, we invite you to apply today. Package Description

Job Title: Cellar Administrator 

Salary: £14 per hour.

Contract type: Fixed period from 1st April - 29th August 2025.

Hours: Monday - Friday 8am - 4pm. Please note some requirement for weekend support. 

Location: Ascot Racecourse, Ascot, Berkshire, SL5 7JX

About the Company

Welcome to Ascot where tradition meets innovation and excitement is the heartbeat of our business. Ascot Racecourse and Sodexo Live! have been joint venture partners for over 17 years, providing outstanding Food and Beverage propositions and exceptional Guest Experience through our Raceday and Events business.

We work cross collaboratively with the Ascot Racecourse Ltd HR team and are actively involved in the Event staff reward and recognition working group meetings.

We are a destination for over 500,000 guests each year where passion, elegance, and celebration converge, and it is our team of behind-the-scenes heroes that bring every intricate detail to life.

As one of the world's leading racecourses, Ascot is renowned for its rich heritage spanning over 300 years. But we are not bound by the past; we're driven by the pursuit of excellence in everything we do. From hosting our flagship event, Royal Ascot, to pioneering sustainable practices, we are committed to building a Global lifestyle brand, wrapped around the world class horse racing we run.

At Ascot we believe in preserving the beauty of our surroundings and minimising our ecological footprint. From eco-friendly initiatives to community engagement programs, we strive to make a positive impact on both the environment and the lives of those around us.

We take pride in our commitments to make a positive change for now and future generations to come, whether through our Diversity and Inclusion strategy and training programmes, our award-winning ‘Racing to Zero’ sustainability actions, or our forward-thinking employee benefits including flexible working, menopause policies, health and EAP support access.

Apply