Department
College Pozen Family Center for Human Rights
About the Department
Job Summary
Responsibilities
Manages the Pozen Center’s course administration. This includes anticipating and resolving issues by collaborating with the Faculty and Executive Directors , Office of the Registrar, academic departments, and divisions as needed on course distribution throughout the year, cross-listing questions, and course size limits, etc; communicating with faculty instructors about curriculum questions and teaching logistics; and overseeing Pozen Center annual schedule of courses with the College catalog and new Academic Information System.Collaborates with directors and divisional administrators to advertise, hire, and appoint teaching assistants for human rights courses.Works closely with directors to maintain student records, promote human rights events, and build stronger connections between students.Develops internal tracking procedures for course information, maintains records, and updates Web content. Compiles information and creates custom reports on academic information for various Pozen Center annual reports.Develops, designs, and delivers orientation to visiting professors, postdoctoral instructors, and student staff on University academic systems and Center operations.Manages all financial disbursements, student and visitor payments, GEMS reconciliation, and procurement under very limited supervision. Makes recommendations and for improving Center procedures for payments.Resolves routine and complex payment questions through problem solving and research in order to independently create solutions. Stays informed of activities relating to University financial systems and payment procedures.Researches and stays informed of procedures for payments to international students and visitors.Makes recommendations for budget allocations for operational expenses.Collaboratively manages the daily operations of a small organizational unit in a university setting. In collaboration with Deputy Director, develops and implements office procedures and policies.Evaluates and approves requests to use Pozen Center space. Creates and delivers training about building procedures for internal staff, student groups and external groups that use Pozen Center space after hours.Manages space, facilities, supplies, and equipment, including purchasing office equipment and supplies. Researches and develops relationships with new vendors, new or better services or supplies are needed.Develops new agreements with vendors.Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.Analyzes program budgets and recommends or makes budgetary recommendations.Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor’s degree.Experience:
Minimum of three years of office or financial management.Previous university administration experience.Technical Skills or Knowledge:
Proficiency in word processing, spreadsheets, databases, and web-based applications.Quickly learn course administration and financial systems.Preferred Competencies
Excellent computer skills.Commitment to providing high level of service and working in a team environment.Flexibility and adaptability.Excellent organizational, analytical, and interpersonal skills.Communicate effectively orally and in writing.Prioritize and execute multiple tasks simultaneously.Strong attention to detail.Handle sensitive and confidential information with tact and discretion.Familiarity with general business practices.Working Conditions
Office environment.Mostly sedentary work.Fast-paced environment.Sit at a computer for long periods of time.Lift up to 15 lbs. associated with managing supplies.Application Documents
Resume/CV (required)Cover Letter, to include interest in position (required)References Contact Information (3) (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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