Entity: Aultman Hospital
Position Summary:
Under the general guidance of the Director of Research Programs, the Oncology Data Specialist is responsible for capturing and reporting the complete history, diagnosis, treatment, and health status for all cancer cases diagnosed or treated at Aultman. Follow-up information is obtained at least annually for all living analytic cases included in the cancer registry database. As a Commission on Cancer accredited site, Aultman registry data is submitted annually to the National Cancer Database (NCDB) which enables us to compare treatment and outcomes with regional, state, and national patterns of care.
Department Summary
The Cancer Registry serves as the starting point for cancer surveillance. The Oncology Data Specialist are responsible for case finding, data abstraction, reporting and quality control.
Qualifications:
Oncology Data Specialist (ODS) through the National Cancer Registrar Association (NCRA) or ability/willingness to obtain CTR certification within 3 years. Associate degree or higher (degree in a health-related field or medical records preferred). Two semesters of college anatomy & physiology or willingness to begin this course within 6 months. Cancer Registrar certification training course and 160-hour clinical practicum. Experience working as a cancer registrar preferred.Skills:
Knowledge of medical terminology, staging, and medical practice Computer proficiency required - ability to use all necessary hospital systems and Cancer Registry data collection software Ability to analyze and interpret cancer registry data High level of accuracy, strong attention to detail, and good analytical skills Ability to function independently and maintain strict confidentiality Strong time management and organizational skills Ability to interact with professional personnel at all levelsResponsibilities & Expectations:
Identifies patients alleged to have specific disease diagnoses, confirms the diagnosis clinically or pathologically, and determines whether these patients meet specific criteria for inclusion in the registry database. Abstracts demographic, diagnostic, and epidemiologic treatment and survival information from inpatient and outpatient reports, records, and electronic databases Codes the primary site and morphology according to current standards and requirements. Clinically or pathologically stages the morbidity, mortality, or extent of disease according to current standards and requirements. Documents modes of treatment and therapy. Communicates effectively with managers, colleagues, and medical staff to resolve abstracting and follow-up questions. Follows up with patients, physicians, and clinics to obtain and update missing data. Assists and collaborates with clinicians, and other researchers on cancer related studies and research projects; indicates strengths and limitations of cancer registry data and provides guidance in the appropriate use of registry data. Oversees the abstracting of uncredentialed staff (who are currently completing requirements for credentialing). Oversees non-credentialed staff who perform follow-up and other non-abstracting registry functions. Submits special registry studies, NCDB submissions, and other data submissions as required. Prepares reports as requested for administration, Cancer Committee, the CoC, annual report, and others. Completes required education to maintain CTR certification and to meet CoC and NAPBC standards. Maintains software compatibility and assurances to meet required data reporting and submissions. Demonstrates full working knowledge of the Commission on Cancer (CoC) Cancer Program Standards, Standard for Oncology Registry Entry (STORE) Manual, Site-Specific Data Item (SSDI) Manual, SEER Program Coding and Staging Manual, Solid Tumor Rules, Hematopoietic & Lymphoid Neoplasm Coding Manual, and American Joint Committee on Cancer Staging Manual. Uses site-specific treatment guidelines, including the coding of surgery, chemotherapy, radiation, and hormone treatments necessary to abstract and perform quality assurance activities. Ensures committee participation by registrars is sufficient to contribute to the overall goals of the Cancer Program. Ensures participation in tumor boards by registrars is sufficient to meet the needs of physicians and the cancer program. Performs related responsibilities as requested.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, gender identity, sexual orientation or protected veteran status.
Working Conditions:
Work Monday-Friday. Work 40 hours per week, or 1.0 FTE. Availability of overtime is based on unit needs and management approval. Remote work can be considered after six month on-site mentoring programHazardous Exposure Category:
Category III- Includes tasks that involve no exposure to blood, body fluids, or tissues and Category I tasks are not a condition of employment. The normal work routine involves no exposure to blood; body fluids or tissues (although situations can be imagined or hypothesized under which anyone anywhere might encounter potential exposure to body fluids.) Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency care or first aid or to be potentially exposed in some other way.
PHYSICAL DEMANDS
Never
Occasional
10-33%
Frequent
34-65%
Continuous
66% of the day
Remarks
Lifting 0-10 lbs
X
Lifting 10-20 lbs
X
Lifting 20-35 lbs
X
Lifting 35-50 lbs
X
Lifting 50-75 lbs
X
Lifting 75-100 lbs
X
Lifting over 100 lbs
X
Forward
Reaching
X
Overhead
Reaching
X
Standing
X
Walking
X
Sitting
X
Climbing
X
Stairs/Ladder
X
Bending
Stooping
X
Pushing
Pulling 0-10 lbs
X
Pushing
Pulling 10-20 lbs
X
Pushing
Pulling 20-35 lbs
X
Pushing
Pulling 35-50 lbs
X
Pushing
Pulling 50-100 lbs
X
Pushing
Pulling over 100 lbs
X
Grasping/repetitive
sustained
X
Fine motor
coordination
X
Vision: Near/Far
X
Hearing: ordinary
conversation/other
X