Details **Open Date** 10/07/2024 **Requisition Number** PRN40046B **Job Title** Executive Secretary **Working Title** Child Care Executive Secretary **Job Grade** C **FLSA Code** Nonexempt **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** **VP Area** President **Department** 00291 - Student Parent Support Center **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** 18.00/hr **Close Date** **Job Summary** Provides routine child care office support. Provides support and assists with the overall administration and development of child care center operation. **Responsibilities** **Essential Functions** 1. Reviews and processes child care applications and related forms; reviews them for accuracy and completeness; ensures compliance with University and department policies, procedures, and federal, state, and local regulations. Efficiency and speed of processing is a must. 2. Receives, greets and directs visitors to the appropriate person or center. May provide child care center orientation and child development information for parents. May be asked to work with diaper bank. 3. Answers telephones, provides assistance, and directs families to the correct person or office. Returns calls and emails in a timely manner. 4. Processes and answers parent questions in a timely manner, through phone or email. 5. Creates and maintains child files, service agreements, schedules, etc, and helps centers access information. 6. Schedules appointments with parents and arranges for tours and orientation meetings 7. Answers questions about the organization and associated activities. 8. A large portion of the work is completed in Microsoft Word, Excel, EZ Care, and other browser programs, therefore, excellent computer skills are a must. 9. Help out in classrooms as needed/instructed. 10. Other duties as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. 11. Other duties as assigned. **Problem solving** The incumbents in the is position are expected to be familiar with the department’s policies and procedures and are required to have a working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. **Department specific qualifications** + One year of full-time child care experience or equivalency (HeadStart, preschool or child care licensing, etc.) + * Must be at least 21 years old + Must demonstrate effective communication with professionals, parents and children + Must demonstrate an ability to work independently but show a willingness to take direction from the supervisor + Must be warm, energetic and enjoy working with families and young children (6 weeks to 5 years.) and be willing to help out in classrooms as needed. + Must pass a BCI and fingerprint background check. + Must be willing to obtain first aid training + Demonstrated skills in Microsoft Office and management software + Must meet physical characteristics needed for the performance of all job duties (with or without the use of aids): + Sufficient vision to read small printed material as well as long distances across playgrounds and classrooms for child supervision. + Sufficient hearing to hear normal and telephone conversation + Ability to speak in an understandable manner. + Tone with sufficient volume to be heard in an office and/or a busy classroom environment. + Lift small children (up to 50 lbs.) + Carry small children in arms for short distances. + Move about on hands and knees and sit on the floor with children. + Exhibits physical stamina necessary for daily interaction with young children (walking, kneeling, sitting on floor, lifting up to 50 lbs., etc.) + Ability to sit at computer and perform repetitive motions. + Physical dexterity to use a pen or pencil in a legible format, operate a computer keyboard, and other devices. **Comments** Work environment and level of frequency typically required nearly continuously: office environment, occasional: early childhood classroom environment or early childhood kitchen. **Minimum Qualifications** High school diploma or equivalency (one year of education can be substituted for two years of related work experience). Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required. Knowledge of business writing preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** **Preferences** Child Development Associate ( CDA ), Associates, or Bachelor’s or equivalent in early childhood education preferred and more than the minimum two year child care center experience. National Association for the Education of Young Children ( NAEYC ) and Department of Health Child Care Licensing rules and regulations experience preferred. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.