**Job Description** **JOB DESCRIPTION SUMMARY** The Clinical Operations Administrative Associate will coordinate and execute back-office and administrative tasks that support planning, execution, and progress of Clinical studies under GCP principles, being responsible for shipments, supplies (incl. study documentation), and overall administrative support in the Clinical Research department. The Clinical Operations Administrative Associate serves an integral function within the Clinical Research team, ensuring smooth operation of day-to-day activities. This individual will directly handle tasks that provide crucial support to our scientists, monitors, and research associates. This position requires strong attention to detail and excellent organizational and communication skills. **MAJOR ACTIVITIES AND RESPONSIBILITIES** + Assist scientists, monitors, and clinical research associates with preparation for upcoming studies (ordering clinical trial supplies, creating notebooks, etc.) and/or liaises with third party vendors to complete study preparation tasks in compliance with the study protocol, Veterinary International Conference on Harmonization (VICH)/Good Clinical Practice (GCP), Sponsor Standard Operating Procedures (SOPs) and applicable regulatory requirements. + Support maintenance and archiving of paper and electronic study documentation as needed. + Maintain investigator database and applicable tracking tools. + Assist with preparation of legal and/or administrative study documents. + Maintain file storage room by ordering & managing office supplies, shipping/receiving packages & mail, and ensuring the office environment is organized and well-maintained. + Support maintenance of team SharePoint site. + Assist with data entry tasks and quality control (QC) of data as needed. + Assist with the preparation and the reviewing of submissions to regulatory bodies. + Assist with implementation of improvements in the clinical research and development processes. + Assist scientists and monitors with document formatting as needed. + Bring elucidation to routine, yet complicated, business processes, helping to identify possible solutions as necessary. **QUALIFICATION PROFILE** **Education:** Bachelor’s degree or equivalent is preferred. **Skills Required:** + Meticulous record keeping skills. + Extensive experience with Microsoft Office and Adobe Acrobat. + Accuracy and attention to detail in all aspects of work. + Effective organizational skills in supporting multiple functions. + Ability to meet deadlines and independently/effectively prioritize work. + Ability to independently anticipate and solve problems that arise. + Consistent delivery of commitments in a fast-paced work environment. + Team player with a “can-do” attitude, flexibility, and adaptability. + Willingness to learn. + Good written and oral command of English language. + Good communication skills. **Competencies Required:** + Proven ability to handle and prioritize many simultaneous assignments and drive results. + 1+ year of administrative background, preferably in a corporate environment and/or pharmaceutical industry. + Alternatively, candidates with a High School Diploma or Associate's degree with 5+ years of administrative experience. Current Employees apply HERE (https://wd5.myworkday.com/msd/d/task/1422$6687.htmld) Current Contingent Workers apply HERE (https://wd5.myworkday.com/msd/d/task/1422$4020.htmld) **US and Puerto Rico Residents Only:** Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here (https://survey.sogosurvey.com/r/aCdfqL) if you need an accommodation during the application or hiring process. We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights (https://www.eeoc.gov/sites/default/files/2022-10/22-088\_EEOC\_KnowYourRights\_10\_20.pdf) EEOC GINA Supplement​ Pay Transparency Nondiscrimination (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp\_%20English\_formattedESQA508c.pdf) We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. Learn more about your rights, including under California, Colorado and other US State Acts (https://www.msdprivacy.com/us/en/CCPA-notice/) **U.S. Hybrid Work Model** Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”. The Company is required to provide a reasonable estimate of the salary range for this job in certain states and cities within the United States. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education. Expected US salary range: $63,900.00 - $100,500.00 Available benefits include bonus eligibility, long term incentive if applicable, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. A summary of benefits is listed here (https://www.benefitsatmerck.com/) . **San Francisco Residents Only:** We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance **Los Angeles Residents Only:** We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance **Search Firm Representatives Please Read Carefully** Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. **Employee Status:** Regular **Relocation:** No relocation **VISA Sponsorship:** No **Travel Requirements:** No Travel Required **Flexible Work Arrangements:** Hybrid **Shift:** 1st - Day **Valid Driving License:** No **Hazardous Material(s):** n/a **Job Posting End Date:** 02/14/2025 ***A job posting is effective until 11:59:59PM on the day** **BEFORE** **the listed job posting end date. Please ensure you apply to a job posting no later than the day** **BEFORE** **the job posting end date.** **Requisition ID:** R334507