School of Medicine

 

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

 

OCCUPATIONAL SUMMARY

 

Provide support for various research administration functions for the School of Medicine Research Administration Support Resource (RASR) by acting in a support role to facilitate various processes in pre-award, award management and contracts/sub agreements.

 

WORK PERFORMED

 

Workflow Management 40%

 

Maintain positive ongoing communications with all stakeholders. Coordinate and resolve issues in a collegial, efficient and judicious manner. Support file maintenance including documents, following processes that ensure an accurate accounting of all research administration activity. Monitor central inboxes and incoming transactions to ensure that work is being routed, tracked and processed in a timely manner. Follow-up with appropriate parties (internal and external) as required. (in particular the RASR email inboxes). Utilizing tracking tool and established reports, review and manage status of assigned work and communicate any concerns to leadership as necessary. Assist Unit-level Administrators and Principal Investigators with questions regarding the award administration of their respective sponsored project agreements. Maintain files on each sponsored project utilizing established internal procedures for maintaining such files. Email sponsors to request remittance information for check and wires not readily available.

 

Document Preparation and/or Review: 40%

 

Assist RASR Staff in the initial set-up of ClinCards based on fully executed Clinical Trial Agreements. Assist RASR Staff in the cash management process (receiving wire payments and checks). Assist by performing initial review of documentation related to pre-award, award management and/or contracts/sub agreements, communicating issues or errors and working with the appropriate parties to resolve, when applicable. May act as a liaison between Sponsors and Grant Administrators and if necessary, Principal Investigators (PI) to assist with processing transactions and/or resolving issues. Effectively communicate utilizing existing systems along with emails and established workflow procedures to ensure status of transactions are known to all internal and external stakeholders as necessary.

 

Reporting and Special Projects 20%

 

Assist with special projects and perform other related duties incidental to the work described herein. Ensure timely status reports to leadership as requested or required. Participate in meetings to discuss status of transactional workload and cycle times.

 

Perform other related duties incidental to the work described herein.

 

DEPARTMENTAL PREFERENCES

 

SKILLS

 

Demonstrated skills in analyzing data applying critical thinking and formulating resolutions Proficient use of computers; requires a solid working knowledge of MS Office Suite (Word, Access, Excel, PowerPoint). Experience with Duke@Work, Buy@Duke, Concur, Grants Manager, SAP/R3, SPS, Grants.gov, SPS, Grants.Duke and NSF Fastlane are preferred. Ability to communicate both verbally and in writing with all levels of the organization Ability to manage and prioritize multiple tasks simultaneously Able to escalate issues to a higher level after applying critical thinking

 

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in the job description.

 

MINIMUM QUALIFICATIONS

 

Anticipated Pay Range

 

Duke University provides an annual base salary range for thisposition as USD $ 19.71 to USD $35.49. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

 

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members.

Learn more at:  https: //hr.duke.edu/benefits/

 

Education

 

Work requires communications, analytical and organizational skills generally acquired through completion of an Associate's degree program.

 

Training

 

May be required to take FasTracks in areas of specific assigned duties.

 

Experience

 

 

Work generally requires two (2) years of relevant experience to obtain office organization, communications, and administrative skills.

 

A bachelor's degree in a field of study directly related to the specific positionmay be substituted for the education and experience requirement. 

 

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

 

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.