Department

BSD ITM - Clinical Research Center

About the Department

The University of Chicago (UC) Institute for Translational Medicine (ITM) was created in 2007 to assemble, integrate, and create the intellectual, administrative, and physical resources required to catalyze research and research training in Clinical and Translational Science. Its ultimate goals are to train scientists and health care providers at UC and in our community to determine the molecular, genetic, pathophysiologic, and social determinants of disease and disease predisposition in individuals; to test interventions directed toward those mechanisms; and to achieve these goals in a way that is rigorous, efficient, ethical, respectful of, and responsive to our community’s needs and values. Over its thirteen years, the ITM has capitalized on the outstanding intellectual and physical resources throughout the University and at ITM affiliate Institutions, Argonne National Laboratory, NorthShore University HealthSystem, Illinois Institute of Technology, and Access Community Health Network, and on substantial institutional and CTSA financial investments, to build the infrastructure for a transformative, energized, and self-improving home for clinical and translational research, ensuring the continued progress of clinical and translational science at the University of Chicago, its affiliates, on the South Side of Chicago, and beyond.

Job Summary

The job performs routine assignments related to accounts payable/receivable transactions. Assists in paying vendor invoices and receives and posts customer payments on a timely basis. Ensures that transaction verification procedures are followed with a limited degree of supervision.

Responsibilities

First point of contact when entering CRC.

Assist with scheduling of visits on the CRC.  Resolving requests for visits/services.

Build study visits and profiles in billing system.

Updates completed visit information, capturing time in/out for completed visits, recording no-shows.

Manage CRC services usage records with subsequent invoice generation.

Responsible for follow-up in instances of non-payment; oversee collection of past due receivable

Support CRC Study Coordinators.

Enter monthly CRC supply orders.

Initiates procurement activities for CRC equipment, supplies and services over $5000 and manages inventory list of this equipment for yearly audit report.

Process invoices, employee reimbursements, travel, and other A/P related payment information to an automated accounting system.

Process purchase orders, DPVs, travel vouchers, interdepartmental orders.

Perform cost analysis projects for recharge rate establishment as assigned.

Perform budget analysis projects as requested to assist in determination of appropriate allocation of grant and divisional funding.

Point of contact for office/facility issues.

Performs a variety of accounts receivable/payable related activities using existing procedures to solve routine or standard problems.

Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with guidance and direction from others.

Collects, interprets, and performs routine analyses of payables data. Likely to act as an informal resource to associates with less experience.

Reviews invoice payment reports and conducts appropriate payables transactions to correct errors, with skills learned through considerable on-the-job experience.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Experience:

Previous experience with University of Chicago systems strongly preferred.

Previous experience with sponsored and unsponsored funding mechanisms.​

Preferred Competencies

Knowledge of relevant accounts payable/receivable processing procedures.

Proficiency with spreadsheet, word processing, and accounts payable/receivable software systems.

Excellent oral and written communication skills.

Ability to organize and prioritize workload during high-pressure, high-volume workload periods.

Ability to make sound judgment decisions while maintaining a patient temperament Ability to work independently and meet deadlines regularly.

Must be a team-player.

Working Conditions

Research subject (patient) facing.

Application Documents

Resume (required)

Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required
 

Yes

Health Screen Required
 

Yes

Motor Vehicle Record Inquiry Required
 

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$24.04 - $33.65

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.