Department

BSD PED - Clinical Trials Office: Grant Projects

About the Department

In the Department of Pediatrics at the University of Chicago, we strive to provide the highest level of complex care for children from diagnosis and treatment to conducting research to find promising new therapies with a focus on teaching. We are committed to advancing the frontiers of knowledge, and the education and training of future clinical pediatricians, subspecialists, educators, clinical investigators and physician-scientists. The Department of Pediatrics is a dynamic, stimulating place to work, and because we are focused on growth and improved excellence, our staff have particularly challenging and rewarding roles.

The Pediatric Clinical Trials Office (Peds CTO) is an existing centralized support office that provides services and high level guidance to individuals (faculty, investigators, research staff, and clinic coordinators from the University and Hospital) involved in human subjects research. The Peds CTO is responsible for establishing standards, operating procedures, policies and practices, implementing educational and training programs, developing communication tools, and managing the administrative functions that impact individuals involved in clinical research.

Job Summary

The Pediatric Clinical Research Coordinator (CRC) 2 serves as a project coordinator and provides specialized research support to the Principal Investigator (PI), Dr. Tara Henderson, and under the direction of the leadership within the Pediatric Clinical Trials Office. While the Principal Investigator is primarily responsible for the overall design, conduct, and management of the clinical trial, the CRC 2 oversees, facilitates and coordinates the daily activities of complex clinical trials and plays a critical role in the conduct of the studies to ensure compliance with federal and institutional regulations. Oversees day-to-day operations including identifying & securing needed resources; creating, implementing, monitoring, & updating project plans; facilitating meetings with appropriate parties; tracking tasks/deliverables to ensure timelines, milestones &/or goals are attained; monitoring & reporting progress as appropriate; & resolving or escalating issues in a timely manner. By performing these duties with limited supervision and/or guidance, the CRC 2 works with the PI, department, and institution to support and provide guidance on the administration of the compliance, financial, personnel and other related aspects of the clinical study.

​​​Our department follows a hybrid work structure that fosters productivity, collaboration, and employee well-being. Working from the office is encouraged for tasks that require a high degree of collaboration.

This at-will position is wholly funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance

Responsibilities

Analyzes, facilitates and participates in the daily activities of multiple moderately complex clinical trials and performs all aspects of clinical data management, including patient data retrieval, referring MD office records, preparing clinical research charts, and participation in program audits. 

Solves a range of straightforward problems relating to the administration of the compliance, financial and other related aspects of a clinical study. 

Oversees day-to-day operations including identifying & securing needed resources; creating, implementing, monitoring, & updating project plans; facilitating meetings with appropriate parties; tracking tasks/deliverables to ensure timelines, milestones &/or goals are attained; monitoring & reporting progress as appropriate; & resolving or escalating issues in a timely manner. 

Assist with or plan and implement the clinical study's goals and objectives; organize patient enrollment planning; conduct quality assurance activities, compile and analyze data. 

Act as a liaison with medical staff, university departments, ancillary departments and/or satellite facilities. 

Serve as a resource person or act as a consultant within area of clinical expertise. 

Act as a leader within the department/unit through improving clinical research practice and serving as a resource. 

Maintain working knowledge of current protocols, and internal SOPs. 

Be accountable for high standards of clinical research practice and assist in the development of accountability in others. 

Develop and implement procedures, maintain records, track progress, and conduct quality assurance on data collected. 

Oversee and participate in the coordination and conduct of complex clinical research studies and ensure compliance with federal and institutional regulations. 

Prepare, submit, and assist Investigators with multiple levels of research documentation (i.e. IRB submissions, educational materials, reports, grant renewal reports, and study forms). 

Provide Investigators with guidance regarding protocol requirements. 

Maintain regulatory documentation. 

Assist other research personnel with reports to regulatory agencies, such as the IRB, FDA and Data and Safety Review Committee. 

Prepare for and assist with audits, inspections, and monitoring visits from regulatory agencies or sponsors. 

Attend continuing education and training opportunities relevant to job duties. 

Coordinates and may participate in quality assurance reviews conducted by study sponsors, federal agencies, or specially designated review groups. 

Analyzes study-related documentation, such as protocol worksheets, procedural manuals, adverse event reports, institutional review board documents, or progress reports. 

Accountable for all tasks in moderately complex clinical studies. 

Assists with various professional, organizational, and operational tasks under moderate supervision. 

Facilitates and participates in the daily activities of moderately complex clinical studies and performs various activities including patient data retrieval, documenting clinical research records, and participation in program audits. 

Uses knowledge of clinical studies to coordinate the collection of analyzable clinical research data and/or samples with a limited to moderate degree of independence. Contributes to the problem solving on assigned clinical research studies and tasks.  

Performs other related work as needed. 

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications 

 

Education: 

Bachelor’s degree. 

 Experience: 

Clinical research experience or relevant experience. 

2 years of clinical research experience coordinating multiple and variety of studies (e.g., investigator initiated; industry sponsored; multi-site trials). Project coordination experience outside of clinical research may be acceptable. 

Preferred Competencies 

Ability to communicate in writing. 

Ability to communicate orally. 

Ability to comprehend technical documents. 

Understanding of the federal research regulations and the ability to identify the federal research organizations’ role in regulating human research participation. 

Ability to develop and manage interpersonal relationships. 

Ability to exercise absolute discretion regarding confidential matters. 

Ability to follow written and/or verbal instructions. 

Ability to handle sensitive matters with tact and discretion. 

Ability to handle stressful situations. 

Ability to learn and develop skills. 

Ability to maintain a high level of alertness. 

Ability to pay attention to detail. 

Ability to perform multiple tasks simultaneously. 

Ability to prioritize work and meet deadlines. 

Ability to react effectively, quickly, calmly, and rationally during conflicts and emergencies. 

Ability to work effectively and collegially with little supervision or as member of a team. 

Ability to work independently. 

Ability to participate in protocol review and clinical trials evaluations. 

Excellent interpersonal skills. 

Strong data management skills and attention to detail. 

Strong organizational skills. 

Experience in managing NIH funded grants. 

Ability to handle competing demands with diplomacy and enthusiasm. 

Ability to work collaboratively with faculty and divisional clinical research infrastructure. 

Excellent time management and ability to prioritize work assignments. 

Ability to read and understand clinical trials protocols. 

Familiarity with medical terminology/environment. 

Working knowledge of Good Clinical Practices (GCP). 

Extensive knowledge of Microsoft Word, Excel and Adobe Acrobat.

 

Working Conditions 

 Eligible for hybrid work based on business needs and the demands of specific tasks. Working from the office is encouraged for tasks that require a high degree of collaboration. 

 

Application Documents 

Resume (required) 

Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Research

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required
 

Yes

Health Screen Required
 

Yes

Motor Vehicle Record Inquiry Required
 

No

Pay Rate Type

Salary

​
FLSA Status

Exempt

​
Pay Range

$56,000.00 - $70,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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